Operations Coordinator (m/f/d)

Who we are

Your tasks

We are looking for a highly proactive and multi-talented Operations Coordinator (m/f/d) to join our team. This is a unique, "hub" role that sits at the intersection of Office Management, HR/Finance Administration, and Executive Support.

The ideal candidate is a confident self-starter who enjoys variety and isn't afraid to wear many hats. One moment you might be coordinating a visit from our Executive Team or downloading financial reports, and the next, you’ll be creatively planning a team event or ensuring our office environment is welcoming and fully stocked.

This role is based in Bristol, UK.

What You’ll Do

Office Management & Front of House

• Environment & Supplies: Maintain a professional and inspiring office space. Manage the "order shop" by procuring stationery, kitchen supplies, and equipment.
• Visitor Experience: Act as the first point of contact, hosting visitors and ensuring a warm, professional welcome.
• Facilities: Manage relationships with building maintenance, cleaners, and external vendors.

Finance & HR Administration

• Finance Support: Assist the finance team with basic bookkeeping tasks, processing invoices, and downloading monthly financial reports.
• HR Administration: Support the employee lifecycle by assisting with onboarding/offboarding, payroll support, and ordering learning materials.
• Compliance: Ensure office health and safety standards are met and documentation is kept up to date.

Junior Executive Support

• Admin Assistance: Support senior management with travel bookings, creating presentations and administrative tasks.
• Reporting: Pull data and compile reports from various systems to support executive decision-making.

Events & Culture

• Event Coordination: Lead the planning and execution of internal team socials, workshops, and external client events.
• Creative Input: Use your creativity to suggest improvements to office culture and employee engagement initiatives.

What you bring

Key Skills & Attributes:

• Proactivity: You don’t wait for tasks to be set, you’re one step ahead of the game.
• Exceptional Organisation: You can juggle multiple spinning plates without letting any drop.
• Confidence: You are comfortable communicating with everyone from delivery drivers to senior leaders.
• Punctuality: You understand that being on time is the foundation of a smooth-running office.
• Creativity: You bring fresh ideas to office layout, events, and problem-solving.

Requirements:

• Full Driving License: Ability to drive is essential for running office errands and coordinating off-site events.
• Tech Savvy: Proficient in Google Suite (advantageous) and comfortable learning new software (HRIS/Finance portals).
• Experience: Previous experience in an administrative, front-of-house, or coordinator role is highly desirable.

Your Benefits - Why CLARK

To give you peace of mind and let you focus on the things that are really important:

• Bupa Private Medical Insurance

• Income Protection and Death in Service cover

• Company pension plan with enhanced employer contributions (dependent on job level)

• Enhanced maternity, paternity and adoption leave

• Exclusive employee discounts and partner offers

We give you real choice and autonomy:

• Maximum work-life balance thanks to hybrid work models and flexible working hours

• 24 days of annual leave plus one additional wellbeing day

• Drive green with our Electric Vehicle Scheme or stay active with our Cycle to Work initiative

We invest in you, professionally and personally:

• 2 paid Impact Days per year to support your voluntary or community engagement

• A wide range of development formats including hackathons, leadership programs, internal trainings, and monthly Lunch & Learn sessions

• Access to internal and external learning and development opportunities

• Team spirit: Quarterly workshops and annual global events strengthen our cohesion across borders.