Operations Coordinator for Industrial AI and Manufacturing Tech Company

Work Arrangement: Fully remote
Job Type: Full-time
Work Schedule: 9 AM - 5 PM EST
Holiday Orientation: Canadian Holidays

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: Watch here

Why Work with Us?

We’re not just another recruiting firm—we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.

About the Company

The company, founded by an ex-Google DeepMind researcher, is an AI service provider revolutionizing manufacturing operations with cutting-edge AI solutions for autonomous factory operation and optimization. The company's solution generates AI-powered actions and insights using off-the-shelf hardware or existing vision systems to address real-impact manufacturing challenges in product and equipment inspection, production efficiency, safety, and more.

Role Overview

As an Operations Coordinator, you will embark on an exciting, high-growth journey. This position is ideal for someone who thrives on organization, research, and problem-solving. The role offers a chance to support both the Business Operations and Deployment teams by coordinating schedules and travel, managing contracts and quotes, assisting with procurement, researching integrators and hardware solutions, and more. It’s a great fit for a detail-oriented individual with technical curiosity who is eager to gain hands-on experience in business operations and technical project coordination within a fast-paced startup environment.

Key Responsibilities

Scheduling & Admin Coordination

• Manage calendars, schedule meetings, and track follow-ups
• Organize documentation for operations and technical projects

Research & Vendor Coordination

• Source suppliers, request quotes, and compare options
• Maintain vendor info, including pricing and product specs

Customer & Partner Follow-Ups

• Track inquiries and ensure timely responses
• Gather technical requirements for integrations

Procurement & Quoting Support

• Compare pricing for technical components
• Support quote preparation and order tracking

Contract & Document Management

• Organize contracts, NDAs, and vendor agreements
• Monitor renewals and manage digital records

Operational & Technical Support

• Coordinate testing, deployments, and milestones
• Prepare research summaries and operational reports

Requirements

Must-Have Requirements

• Project Coordination: Manage tasks, track progress, and collaborate across teams
• Technical Resourcefulness: Research hardware specs and coordinate with vendors (no coding/AI required)
• Cross-Functional Work: Experience working with technical, deployment, or engineering teams
• Organization & Communication: Maintain documentation and keep stakeholders updated
• JIRA & Spreadsheets: Proficient in tracking tools and data management
• Flexible Schedule: Available to adjust hours for executive travel and time zones
• Attention to Detail: Monitor deadlines, follow up on tasks, and ensure accuracy

Nice-to-Have

• Workflow Automation: Experience with tools like Zapier
• Procurement & Vendor Coordination: Manage supplier comms and quotes
• Deployment Support: Familiarity with hardware installation logistics
• Process Improvement: Identify and implement efficiency improvements
• Startup Experience: Comfortable in fast-moving environments

Benefits

Compensation Package:

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance

Our Recruitment Process:

1. Application
2. Screening
3. 30 minute Interview
4. Skills Assessment
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl.