We are seeking a highly organized and detail-oriented Operations Coordinator to support the smooth daily operation of our Emergency Medical Technician (EMT) program. This role is the backbone of program efficiency, ensuring that scheduling, compliance, inventory, and student services run seamlessly so instructors can focus on delivering exceptional training.
- Coordinate class schedules, room assignments, and instructor coverage to ensure all sessions run on time.
- Track and manage course calendars, start dates, and graduation timelines.
- Maintain accurate rosters and student records in compliance with accreditation and regulatory standards.
- Ensure documentation meets state, national, and accrediting body requirements for EMT training programs.
- Maintain organized, audit-ready student and program files.
- Ordering, tracking, and maintenance of instructional materials, medical training equipment, and classroom supplies.
- Coordinate repairs, replacements, and vendor relationships.
- Assist with purchase orders, vendor invoices, and expense tracking to align with budget targets.
- Track enrollment numbers, tuition revenue, and program KPIs for leadership review.
- Coordinate onboarding for new students, including uniforms, textbooks, and equipment distribution.
- Serve as the central point of contact between students, faculty, staff, and external partners.
- Support event planning for skills testing, graduation ceremonies, and community outreach.
- Respond promptly to student inquiries regarding schedules, requirements, and program resources.
Hourly Range: $16.50 - $23.00 Depending on Experience
- 3+ years of administrative, operations, or academic program coordination experience (education or healthcare setting preferred).
- Strong organizational skills with exceptional attention to detail.
- Advanced proficiency in Microsoft Excel, Word, and scheduling software.
- Excellent communication skills, both written and verbal.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Knowledge of EMT or healthcare training regulations a plus.
We Offer:
- Medical, Dental and Vision starting the 1st of the month following 30 days of employment
- 2 Weeks’ starting Vacation per year. Increasing based on years of service with the company
- 12 paid Holidays and 2 Floating Holiday
- 401K with a Company Match
- Company Paid Life Insurance at 1x’s your annual salary
- Leadership development and training for career advancement
- Tuition assistance and Forgiveness for you and your family up to 100%, depending on the program
