Operations Associate

About Swoop:

Swoop Technologies has a mission to organize and make accessible the world’s military and critical infrastructure. We are building a distributed operating system, SwoopOS, that decomposes the world’s equipment into a distributed robotic embodiment upon which a new generation of distributed systems, autonomous systems, and agentic AI can be built and deployed using our SDK, Valhalla, and operated via our browser, Surf. Imagine the world’s equipment - consisting of the electrical grid, communications architectures, manufacturing facilities, and militaries as a trapped supply of inputs possessing the potential to ensure Western military advantage, sovereign control of economically competitive manufacturing capacity, or the creation of a grid that fosters energy dominance. Swoop is liberating these trapped assets, allowing them to contribute to the world’s future as a series of building blocks to be combined at the speed of software, limited by only the hard constraints of physics and the soft constraints of safety. That is what Swoop is building. Not in the data center or cloud or edge on-premise computing node. In the physical world. This is an in-office position that requires someone based in Minneapolis/St. Paul who can work in-office 5 days per week

Your Impact:

As part of Swoop’s internal operations, you’ll directly support the day-to-day work that keeps the team organized, supported, and moving quickly. From managing office logistics and team events to maintaining documentation and supporting new initiatives, you’ll play a highly cross-functional role with exposure across the company. You’ll work closely with ops, engineering, deployment, and executive team members in our Saint Paul office, helping things stay aligned and ensuring nothing falls through the cracks.

What You’ll Do:

Office Management:

• Act as the primary point of contact for general office management and employee support

• Manage office supplies, equipment, and inventory, ensuring timely restocking

• Coordinate facilities management, overseeing office maintenance, repairs, and coordination with building management and contractors

• Support team travel bookings, itineraries, and logistics

• Coordinate onsite and virtual events, including internal meetings and offsites

Administrative Operations:

• Provide scheduling and calendar management support

• Assist with digital and physical record keeping

• Assist in preparing reports, presentations, and documentation

• Support onboarding provisioning and processes as needed

Internal Communication & Support:

• Plan and coordinate internal events, meetings, and staff functions

• Manage general communication channels

You Should Have:

• Proven experience or competency in office management, administration, or operations

• Strong organizational and multitasking skills

• Excellent communication and interpersonal abilities

• Ability to work independently and handle confidential information

Bonus if you have:

• Experience in a fast-paced or growing company environment

• Proficiency with Microsoft Office Suite and/or Google Workspace

Swoop Technologies is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws.