Quincy Institute seeks an operations associate to support the organization’s financial and administrative operations by processing accounts payable and receivable, maintaining accurate financial records, and preparing journal entries. This associate reports to the director of operations and collaborates closely with staff and vendors to verify invoices, track payments, ensure documentation is complete, and meet internal deadlines. This associate will update budgets and expense transactions, assist with payroll and tax-related filings, support the preparation of budgets and financial statements, and partner with leadership to streamline reimbursement and vendor payment processes. Solid character and work ethic references are required.
Responsibilities
Processing accounts receivables, accounts payables
Maintain records and keep the records organized
Prepare journal entriesLiaise with contributors to verify the accuracy of invoices, track missing invoices, payments, respond to requests, etc.
Liaise with staff about deadlines for receipt uploads and check the chart of accounts for accuracy
Liaise with vendors to be sure all documentation is received and all contact information is provided on invoice
Update budget amounts, staff expense cards, and transaction uploads in the organizations
Spend and Expense accountAssist in preparing 1099s, sales tax returns, etc. as neededAssist with the preparation of budgets and financial statements
Assist with tax filings and payroll processing
Support director in streamlining and implementing processes for vendor payments, reimbursements, and budget set ups in the organization’s Spend and Expense account
Requirements
Bachelors or Associates degree preferred but not required
Manage multiple priorities efficiently and communicate effectively
Strong work ethic and attention to detail
Candidates must submit:
A cover letter with relevant experience along with three professional references (at least two managers) validating strong communication, work ethic and attention to detail. Please include all in your application to be considered for this position.
About the Quincy Institute
The Quincy Institute is a public policy think tank in Washington, DC, founded in 2019 whose mission is to promote ideas that move US foreign policy away from endless war and toward vigorous diplomacy and forward-looking economic engagement, based on the grand strategy of Restraint. It envisions a world where peace is the norm, war the exception, and the United States a leading source of healthy ideas and influence. The Institute operates independently of any political party.
The Quincy Institute is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation or any other legally protected status.
