Operations and Office Manager, International (Contractor)

About BridgeBio

BridgeBio is a biopharmaceutical company founded to discover, create, test, and deliver transformative medicines to treat patients who suffer from genetic diseases and cancers with clear genetic drivers. We bridge the gap between remarkable advancements in genetic science in academic institutions and the delivery of meaningful medicines to patients. Founded in 2015, the company has built a portfolio of 20+ drug development programs ranging from preclinical to late-stage development in multiple therapeutic areas including genetic dermatology, precision oncology, cardiology, endocrinology, neurology, pulmonology, and renal disease, with two approved drugs.

Our focus on scientific excellence and rapid execution aim to translate today’s discoveries into tomorrow’s medicines. We have U.S. offices in San Francisco, Palo Alto, and Raleigh, with small satellites in other parts of the country. We also have international offices in Montreal, Canada, and Zurich/Zug, Switzerland, and are expanding across Europe. 

To learn more about our story and company culture, visit us at https://bridgebio.com

Who You Are

In this role, you will report to the VP, Commercial International, based in Zug, Switzerland. You are a proactive professional with excellent communication skills, both written and verbal. You thrive in a fast-paced environment, managing multiple priorities efficiently while working independently with initiative, discretion, and confidentiality. You are able to handle high-priority assignments and foster strong working relationships across all levels of the company, as well as with external stakeholders. 

Contract duration: Until December 2025, with possible extension or conversion 

Location: Zürich or Zug, Switzerland

Responsibilities

General Administration / Office Management (40%):

• Manage office facilities, including technology and equipment maintenance.
• Organize and maintain office supplies, documents and vendor relationships.
• Oversee monthly invoices, service agreement deadlines, and renewals for our offices in Europe.
• Collaborate with colleagues and third parties to process statements of work, master service agreements, purchase orders, invoices and other documents.
• Coordinate office events, meetings, and team-building activities, including venue bookings, catering, and logistics.
• Perform project administration responsibilities and other tasks as assigned.

HR, Payroll and Benefits Administration (40%): 

• Support HR operations including onboarding, offboarding, benefits administration and absence management.
• Oversee monthly payroll processing in coordination with external providers.
• Prepare employment documentation (contracts, addendums, work certificates, etc.) in compliance with local regulations.
• Support implementation and maintenance of HR policies, procedures, and the staff handbook.
• Provide timely and professional support for employee inquiries regarding HR, payroll, and benefits.
• Coordinate the recruitment activities (posting jobs, scheduling interviews).

Administrative Support for the Regulatory Affairs department (20%): 

• Arrange for legalization, notarization, and apostille of regulatory documents, track progress of document legalization.
• Schedule courier pickups and track delivery of hard copy documents to health authorities or local agents.
• Assist with preparation and formatting of administrative documents (e.g., cover letters, forms) for submission packages.
• Liaise with local agents to gather or submit administrative documentation.
• Prepare and maintain SOPs/checklists for recurring admin tasks (e.g., notarization flow, PO initiation).

The above job description documents the general nature and level of work but is not intended to be an exhaustive list of activities, duties, and responsibilities required of job incumbents. Therefore, job incumbents are expected to perform all other duties as assigned or required, as training and experience allow.

No matter your role at BridgeBio, successful team members are:

• Patient Champions, who put patients first and uphold strict ethical standards
• Entrepreneurial Operators, who drive toward practical solutions and have an ownership mindset
• Truth Seekers, who are detailed, rational, and humble problem solvers
• Individuals Who Inspire Excellence in themselves and those around them
• High-quality executors, who execute against goals and milestones with quality, precision, and speed

Education, Experience & Skills Requirements

• At least 8-10 years in a similar position with demonstrable contributions
• Bachelor degree in economy or work psychology ideally
• A first experience supporting HR department is preferred
• Must have proven track record of supporting various teams
• Demonstrated ability to establish priorities and act quickly and professionally
• Must be able to hit tight deadlines, stay organized, and be a self-starter
• Thorough knowledge in the use of Microsoft Office suite (Word, PowerPoint, Excel) is required
• Excellent verbal and written communication skills are required
• Demonstrate ability to handle sensitive information, which has tactical and strategic importance
• Fluent (Speaking & writing) in English and German. Any other EU languages are a plus

What We Offer

• Patient Days, where we are fortunate to hear directly from individuals living with the conditions we are seeking to impact throughout the year and learn how we can improve our efforts
• A culture inspired by our values: put patients first, think independently, be radically transparent, every minute counts, and let the science speak
• A collaborative, fast-paced, data-driven environment where we inspire ourselves and each other to always perform at the top of our game
• Commitment to Diversity, Equity & Inclusion