Operations and Inventory Trainee (IEFP Internship)

Job Summary

The Operations and Inventory Assistant will support the Production, Logistics, and Administrative teams in daily operational tasks. This role involves assisting with inventory management, client order follow-up, production documentation, and invoicing processes, ensuring accurate records and smooth internal workflows.

Key Responsibilities

Inventory Management (Fabrics, Garments, and Accessories)

• Support the management and control of inventory for fabrics, garments, and accessories.

• Create and update SPOs (Stock / Purchase Orders) in the internal system.

• Assist with the goods reception process, checking quantities and documentation.

• Confirm, validate, and approve stock entries in coordination with relevant departments.
  
  

Client Orders and Production Follow-up

• Assist in preparing the production file at the start of production, ensuring all required information is correctly organized.

• Maintain and update the production file throughout the production process.

• Support the preparation of the production file at the end of production, including documentation for invoicing.

• Confirm, validate, and approve invoices related to client orders, in coordination with the Finance team.

• Prepare the final production file for shipment, ensuring all documentation is complete and accurate.
  
  

Administrative Tasks and Invoicing

• Perform administrative tasks in the PHC system, including records related to inventory, orders, and invoicing.

• Support invoicing processes and proper documentation filing.

• Ensure accurate organization and maintenance of operational and administrative records.
  
  

Preferred Qualifications (Must-have/Nice-to-have)

Must-Have

• Eligibility for an IEFP Intership.
• Academic background in Supply Chain, Logistics, Finance, or a related field.
• Basic knowledge of administrative or operational processes.
• Good organizational skills and attention to detail.
• Basic computer skills (Microsoft Office and/or Google Workspace).
• Ability to communicate in English, both written and spoken.

Nice-to-have

• Previous internship or experience in administration, production, logistics, or inventory management.
• Familiarity with ERP systems (PHC is a plus).
• Interest in the textile, fashion, or manufacturing industry.
• Ability to work in a fast-paced, multi-department environment.

Benefits & Working Conditions

• Flexible work schedules that promote work-life balance. 
• Collaborative and supportive work environment.
• Opportunity for professional growth and development.
• Modern and well-equipped office space in a convenient location.