Onboarding Specialist

The purpose of this role is to ensure a consistent, timely, and positive experience for newly hired employees by coordinating the onboarding process end‑to‑end — from offer acceptance through the first months of employment. This role serves as a key point of contact for new hires and a trusted partner for HR, business stakeholders, and managers.

Key Responsibilities

• Coordinate the onboarding process end‑to‑end, from offer acceptance through the completion of the first months of employment
• Prepare, collect, and oversee onboarding documentation and employment‑related formalities
• Collaborate closely with HR, Recruitment, Payroll, Employer Branding, and hiring managers to ensure full organizational readiness for new hires
• Plan and coordinate onboarding and induction trainings aligned with organizational and business function needs
• Deliver onboarding trainings and introductory sessions for new employees
• Act as the main point of contact for new hires during their first months
• Monitor onboarding progress, identify risks, and respond proactively to emerging needs
• Collect feedback from new employees and managers and continuously improve the onboarding process
• Support additional HR administrative tasks as required
• Prepare reports and summaries of onboarding activities
• Improve and automate onboarding processes, including the use of AI‑based tools

• Experience in HR, onboarding, recruitment, or HR administration
• Strong organizational skills with the ability to manage multiple tasks and priorities
• Excellent communication skills and confidence in working with diverse stakeholders
• Proactive, solution‑oriented mindset and high attention to detail
• Comfort working with documentation, data, and reporting
• Openness to process improvement, digital tools, and AI solutions
• Proficiency in MS Office / Google Workspace; experience with HR systems is an advantage

Nice to Have

• Experience in delivering trainings or onboarding sessions
• Familiarity with ATS / HRIS tools
• Experience working in a large or matrix‑structured organization

Why join InPost Group? 

• Real impact on employee experience and HR processes
• Close collaboration with HR teams and business leaders
• Opportunities to grow within employee experience, HR processes, and automation
• Stable employment and a competitive benefits package
• A collaborative, supportive environment with room for initiative and ownership