Offshore Bookkeeper (001-559)

Looking for Filipino (Philippines-based) candidates

Job Role: Offshore Bookkeeper

Compensation range: $1,500-$2,500 AUD / Monthly (commensurate with experience)

Engagement type: Independent Contractor Agreement

Work Schedule: Aligned with Australian business hours (approx. 9am–5pm AEST, Monday–Friday) for collaboration.  As an independent contractor, you manage your time management of tasks within these hours whilst remaining conscious of deadlines and time sensitive tasks. 

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: You will be engaged by a boutique Australian bookkeeping and Virtual CFO advisory studio that supports high-performing creative businesses.

The firm delivers:

• Structured, systemised bookkeeping
• Premium client experience
• Accurate and review-ready financial data
• Strong internal quality control
• Continuous operational improvement

Our key values that any candidate needs to align with:

>Accuracy

>Relationship

>Trust

>Strategy

Role Overview: 

The Offshore Bookkeeper is a precision-focused production role responsible for preparing accurate, complete, and review-ready bookkeeping and payroll work.

This role supports the Senior Bookkeeper and Principal by:

• Maintaining clean, structured client files
• Ensuring compliance documentation is complete
• Following documented SOPs and quality standards

All work is reviewed before client delivery.

This role does not communicate directly with clients unless specifically instructed.

Key Responsibilities

1. Transaction Processing & File Maintenance

• Code daily/weekly transactions in Xero and Dext in accordance with firm standards.
• Reconcile bank feeds, credit cards, PayPal, Stripe and clearing accounts
• Apply tracking categories and project costings accurately
• Process supplier bills and expense claims using DEXT.
• Maintain structured and audit-ready client files

Output Standard: Files must be review-ready, fully reconciled, and supported with working papers.

2. Accounts Payable & Receivable Support

• Enter supplier invoices and prepare payment schedules for review
• Draft client invoices if required (not issued without approval)
• Prepare weekly/fortnightly A/P and A/R summary reports
• Reconcile supplier statements
• Identify overdue balances or anomalies for escalation
  
  

3. Payroll Support (Draft Only)

• Prepare draft payroll runs if applicable.
• Reconcile wages clearing and superannuation accounts.
• Maintain accurate employee master data.
• Prepare Payroll Tax Reconciliations as required (Exposure to Payroll Tax VIC & NSW preferable).
• Prepare EOFY payroll documentation for review
• Exposure to AU Single-Touch Payroll a requirement for the role.
  

Note: Does not approve or file STP payroll.

4. Month/Quarter/Year-End & Compliance Preparation

• Reconcile all balance sheet accounts.
• Prepare draft and custom management reports if required (P&L, Balance Sheet).
• Prepare BAS/IAS working papers and GST reconciliations. Ability to use the Xero GST Reconciliation feature within Xero is a requirement of the role.
• Post draft journals (prepayments, accruals, loan interest, staff leave, EOFY adjustments).
• Update & maintain fixed asset registers.
• Perform internal file quality checks before submission for review.
  

Output Standard: It is expected that work is submitted by agreed deadlines in complete draft form.

5. Workflow & Documentation Discipline

• Update tasks and statuses in Asana daily.
• Follow all documented SOPs and QC checklists.
• Escalate discrepancies, missing information, or unusual transactions promptly.  Quality Control is a high priority on a day to day basis.
• Maintain clear internal documentation notes.
• Contribute to process improvement recommendations.
  
  

Role Boundaries

This role:

• Does not communicate directly with clients unless authorised to do so.
• Does not lodge BAS/IAS.
• Does not approve payroll or payments.
• Does not provide advisory commentary unless otherwise requested.
  

All outputs are subject to review.

Performance Expectations & KPIs

Success in this role will be measured by:

• Accuracy (minimal review corrections required).
• Timeliness (meeting internal deadlines).
• Reconciliation completeness.
• Working paper quality.
• SOP adherence.
• Proactive issue escalation.
• Clear internal communication.
  
  

Quality is prioritised over speed. However, consistent delivery timelines are essential.

Required Skills and Qualifications:

• Experience: Minimum 3 years Bookkeeping experience with Australian clients.
• Compliance: BAS & IAS Preparation, working papers, Quality Control reviews and GST reconciliations.
• Communication: Strong spoken and written English; clear internal documentation and collaboration.
• Other: Attention to detail, SOP adherence, time management, problem-solving, reliable remote work setup.
• Bonus: Custom Xero reports, familiarity with importing bank feeds, Dext automation and implementing efficiencies across the firm.

Technical Software Used within the firm (Intermediate to Advanced Level Expected):

• Xero 
• DEXT
• Asana
• Slack
• Google Sheets/Docs
• Microsoft Excel/Word Docs
• Microsoft Outlook
• File Management - A combination of Google Docs & Microsoft One Drive

Work Setup

• Stable high-speed internet and quiet workspace
• Reliable computer, headset, and availability during agreed hours
• Professional home setup supporting security and confidentiality

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Be available for meetings and collaboration during core AEST  business hours.
• Disclose any existing ongoing roles or client work.
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”).