Office Specialist

Helmes Lithuania is looking for a proactive and organized Office Specialist to join our Operations Team! We’re searching for someone with a friendly attitude, strong attention to detail, and a genuine interest in supporting people and keeping daily office life running smoothly. If you enjoy helping others, staying on top of tasks, and being at the heart of company operations, this role is a perfect fit. 

Challenges you'll tackle:  

• Answer phone calls and general inbox messages by providing friendly, timely responses
• Greet and assist guests, maintain a professional front-desk environment
• Enter data accurately into company systems, spreadsheets, or databases
• Prepare, manage, and archive contracts and internal documents
• Oversee office maintenance, including supplies, repairs, and shared spaces
• Assist employees with practical and administrative tasks as needed
• Arrange travel, accommodations, and schedules for smooth and cost-efficient business trips
• Take initiative in planning internal meetings, team gatherings, and other events to strengthen company culture

Requirements

Skills for success:  

• Secondary or higher education, preferably in administration or business 
• Experience in office support or customer service 
• Solid MS Office skills and general computer literacy 
• Attention to detail and accurate data entry 
• Basic understanding of document management 
• Ability to organize events and coordinate travels 
• Proactivity, adaptability, professionalism, and strong communication skills 
• Fluency in Lithuanian and English Languages 

Benefits

Competitive Compensation & Growth Opportunities   

• Dedicated training budget for conferences, online courses, and books to support continuous learning   
• Access to English and Lithuanian language lessons   
• Professional development through workshops, coaching sessions, and tech events   
• Professional growth opportunities within the Operations team

Community & Team Connection:

• Employee referral program with rewards up to 2000€ net   
• Clients & External Ambassadors with rewards up to 5000€ net  
• Social events, including Summer/Winter parties  and Dev Day celebration  
• Team-building activities and annual live meet-ups with Global Team Members for enhanced collaboration   

For this position, we offer 1 477 € - 2 454 €/month gross salary.    

The final offer will depend on your experience and competencies.