What you’ll do:
Office Management
Manage the reception area of the DV France office to ensure all calls are answered, guests are taken care of, mail is sorted and delivered, and ensure the reception area is maintained at all times.
Arrange for meeting space, food & beverage service and other items as needed for meetings.
Manage inventory of break room snacks, ensuring items are stocked on a daily basis.
Ensure that the office is fully operational with all utilities functioning properly.
Schedule and supervise maintenance repair work and assist with checking installation and servicing building equipment.
Ensure compliance with state and federal regulations and build/own emergency response plans.
Perform regular reviews of vendor performance to ensure service is in line with DV standards and costs are in line with the budget
Support the Senior Manager, Real Estate Projects with the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
Escalate any issues with the property or office to Senior Manager, Real Estate Projects
Lead coordination between building facilities, vendors, repair contractors, etc.
Identify and resolve problems in a timely manner and gather and analyze information to provide recommendations for business decisions related to the office space and operations.
Workplace/People Experience
Research and create fun and new experiences for onsite perks. Manage, strategize and operationalize the delivery of those experiences.
Research, recommend, and assist with the organization of company events, including quarterly meetings; happy hours; summer and holiday parties, other company parties, etc.
Support the HR team with the new hire onboarding process, offboarding process, and assist with administrative tasks related to Human Resources.
Scheduling appointments and meetings based on business priorities; Preparing and distributing materials to meeting participants as required; revising meetings and appointments as needed to avoid scheduling conflicts.
Plan and host local People Experience (PEX) events and support international PEX collaboration during hackathons, Impact Week and all global events to create memorable moments as well as initiate and promote valuable and impactful ideas supporting DV’s mission.
Collaborate and lead projects as assigned.
Who you are:
Minimum of 5 years of Office Management/Administrative experience a plus.
Industry experience/knowledge a plus
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Organized with a rigorous attention to detail, drive for excellence, a problem-solver, and a positive “can-do” approach
Ability to adapt to and embrace change
Very strong interpersonal and communication skills
Interest in party planning, being on top of the hot food trends for lunch meetings & event planning as well as setting a fun office culture
Experience providing facilities support for large, in-office teams.
Excellent verbal and written skills
Strong analytical and problem solving skills with ability to work independently and collaboratively
Ability to lift approximately 15-20 pounds
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