Office Manager & Team Assistant

Your profile

• Excellent organizational skills with a strong sense of prioritization and time management
• High level of service orientation and a professional, friendly demeanor
• Confident handling of MS Office (especially Outlook, Word, Excel, PowerPoint) and common office tools
• Experience in office management, team assistance, or administrative roles
• Strong communication skills in English and German, both written and spoken
• Independent, structured, and proactive way of working
• Discretion and a strong sense of responsibility when handling sensitive information
• Resilience and flexibility in a fast-paced agency environment

• Organizing and coordinating daily office operations
• Acting as the first point of contact for employees, visitors, and external partners
• Coordinating meetings and appointments, including preparation and follow-up
• Supporting teams and management with administrative and organizational tasks
• Planning and booking business trips, including expense administration
• Ordering and managing office supplies and maintaining office infrastructure
• Coordinating external service providers (e.g. cleaning, IT, maintenance)
• Supporting internal events, workshops, and agency-wide activities
• Maintaining lists, databases, and internal overviews
• Contributing to the continuous improvement of office processes and internal workflows