Office Manager

If you want to be part of the future, SoundHound AI is the place to be. Innovation is our passion, and employees at all levels have the opportunity to be creative and challenged. Our greatest asset is our exceptionally talented team, and we strive to provide an environment that fosters their best, most innovative work. Reporting to the Director of Workplace Operations, we’re seeking an Office Manager to uphold this vision by ensuring a well-organized, efficient office through operations management, facilities oversight, vendor coordination, event planning, onboarding, and space management. This is an in-office role, ideal for a proactive professional who thrives in a dynamic environment and enjoys wearing many hats.

In this role, you will:

• Maintain a welcoming, well-organized, and professional office environment.
• Oversee office supply inventory, ensuring timely purchasing and restocking of essential items.
• Support new hire onboarding by coordinating equipment setup and office access.
• Collaborate with IT to ensure office equipment functionality and address employee technology needs.
• Plan and execute office events, including happy hours, holiday celebrations, and team-building activities.
• Organize internal meetings and assist with travel arrangements as needed.
• Manage relationships with facilities vendors, including janitorial, waste management, equipment maintenance, and health & safety contractors.
• Ensure office cleanliness and upkeep in coordination with janitorial staff.
• Assist with space planning and office relocations for efficient transitions and optimal use of space.
• Prepare reports, presentations, and proposals as assigned.
• Work with Corporate Workplace Ops to manage budgets and ensure consistency across office locations.

We would love to hear from you if:

• You have 5+ years of experience in office management, corporate facilities, property management, real estate, hospitality, or a related field.
• You have strong communication and interpersonal skills with the ability to build relationships across teams and vendors.
• You have an exceptional organizational and leadership abilities with a proactive and detail-oriented mindset.
• You have Bachelor's or Master's degree in a relevant field is preferred.
• You have ability to work independently and efficiently manage time, tasks, and priorities in a fast-paced environment.
• You have experience in a startup or rapidly evolving workplace is highly preferred.
• You have proven ability to manage vendor relationships and oversee office procurement processes.
• You have proficiency in Google Suite, Microsoft Office, and office management software.
• You have hands-on experience with basic tools and the ability to lift and move office furniture or equipment as needed.
• You have flexibility to be on-call for urgent facilities-related matters.

This role is available in Bengaluru and will be hired into Amelia Global Services, a subsidiary of SoundHound AI. Our recruiting team will provide a total compensation range based on location and years of experience.

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