Office Manager

Join Proton and build a better internet where privacy is the default

At Proton, we believe that privacy is a fundamental human right and the cornerstone of democracy. Since our inception in 2014, founded by a team of scientists from CERN, we have dedicated ourselves to providing free and open-source technology to millions worldwide, ensuring access to privacy, security and freedom online.

Our journey began with Proton Mail, the largest secure email service globally, and has since expanded to include Proton VPN, Proton Calendar, Proton Drive and Proton Pass. These tools empower individuals and organizations to take control of their personal data, break away from Big Tech’s invasive practices and defeat censorship. Our work impacts hundreds of millions of lives, from activists on the front lines defending freedom to leaders in governments protecting sensitive information. In some cases, Proton’s services have even been instrumental in saving lives by enabling secure and private communications in high-risk situations.

Proton is a profitable company that does not rely upon VC funding, supporting over 100 million user accounts with a growing team of over 500 people from over 50 different countries, coming from the world's top companies and universities. We value intelligence, learning potential and ambition in our hiring process. Adaptability is key as we navigate uncharted territories and redefine how business is conducted online.

Hiring at Proton is highly selective, with less than 1% of candidates hired. We believe smaller teams of exceptional talent will always prevail over larger teams with lower talent density. You'll have the opportunity to work with many of the world's top minds in their fields, ranging from former international math and science Olympiad winners to chess champions.

We have a global mindset and big ambitions but remain a start-up at heart. We value empowerment and flexibility and keep our structure flat to keep moving fast and avoid unnecessary politics. Tired of blending into the crowd? Join us and do work you can truly be proud of. Check our open-source projects here!

What we are looking for:
We are looking for a dynamic and motivated Office Manager to join our growing team in Skopje

You will be working closely with the Office Manager Lead located in Switzerland, but mainly support Skopje based team on office-related operations, making sure the office runs smoothly and is a great place to work.

The position is office-based.

You are reliable, able to multitask,  and adapt in a fast-paced environment, with excellent communication and time management  skills.

Some tasks listed will require physical work and/or time flexibility.

What you will do

• Support staff onboarding and offboarding
• Welcome and greetings of visitors
• Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Supervise a part time colleague
• Organize staff travels including flights, hotels, insurance, and budget compliance
• Draft and follow up on the yearly office management operational budget
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
• Monitor service providers service level (Supervision of cleaning duties performed by service provider. Relaying instructions to cleaning staff.)
• Manage office supplies inventory and place orders as necessary
• Coordinate team lunches, place orders and process invoices. Increase portfolio of suppliers.
• Manage stocks of food and drink supplies.
• Identify opportunities for process and office management improvements.
• Organizing, and participating to, office events on a regular basis and animate office life

Job Requirements

• Bachelor's degree in business administration, communications, hospitality or a related field
• Work experience in an administrative/office management role
• Fluent in English both written and verbal
• Must have exceptional attention to detail
• Strong organizational and time management skills, and ability to prioritize
• Must be a self-starter and result driven.
• Excellent communication and interpersonal skills
• Strong problem-solving skills, complaint handling and analytical abilities
• Proficient in technology, especially Microsoft Office applications.

Why should you join Proton?

• Be part of a movement - Proton is not just a product or service but a community-driven movement united by a shared vision of online freedom. Our services are open source, audited, and supported by community contributions. We give back to our community by maintaining core encryption libraries and by supporting other organizations furthering the same goals as us. Proton is free, open source, neutral, independent, and community first, while remaining financially sustainable.

• Work with smart and dedicated people - Our team is diverse, collaborative, and tight-knit with people coming from all walks of life, including many of the world’s top academic institutions and organizations, such as MIT, Harvard, Stanford, Caltech, Cambridge, and ETH.

• Join a strong brand - Our encrypted email service - Proton Mail - has grown to be a staple of online security and privacy. Proton has been featured in multiple popular television and film productions, such as Mr. Robot, Knives Out, Sounds of Metal, and more.

• Grow with us - We’re one of Europe’s fastest-growing startups, doubling in size every year. Our growth gives you limitless career and educational opportunities as well as the opportunity to work side-by-side with many world-leading experts in their fields.

• Have your voice heard - We value your opinion and encourage you to speak up and share your ideas and thoughts. At Proton, no problem is someone else’s problem. We collectively strive to do the right thing and be the undisputed best in the world at everything we do.

• Benefits – these vary by location and type of contract but expect support on your vacation, parental leave, refreshment if working from the office, learning and development opportunities, equity for shared success, flexible working hours, company events and team building activities.

Proton does not accept unsolicited resumes from any sources other than directly from a candidate. Proton will not pay a fee for any placement resulting from the receipt of an unsolicited offer, even in a situation when the relevant candidate is employed by Proton.