Office Manager (Part-Time)

Part-Time Office Manager (In-Person)

Location: Brooklyn, NY Employment Type: Part-time (20 hours/week)

Compensation: $36K - $50K

We are a leading financial technology firm specializing in risk management, oracles, and AI models that secure billions in value across the digital asset ecosystem. Our mission is to build technology that makes markets safer and more accessible by providing world-class financial tools to the world's most innovative protocols.

We are looking for a talented Part-Time Office Manager to join our team on-site in Brooklyn! Reporting directly to the VP of Business Operations, you will be the heartbeat of our physical workspace, ensuring our daily operations run seamlessly and our team has an environment where they can do their best work.

Core Responsibilities:

• Daily Operations: Act as the primary on-site support for daily needs, including hospitality, coffee service, and general logistics.
• Inventory & Facilities: Manage monthly stocking plans for office supplies and our micro-kitchen (snacks/drinks). Conduct daily walkthroughs to ensure the office is clean, organized, and welcoming.
• Meeting Coordination: Prepare and reserve meeting rooms, ensuring A/V readiness, cleanliness, and professional presentation for all sessions.
• Vendor Liaison: Coordinate with building management (WeWork/building services) and external vendors for maintenance, deliveries, and cleaning services.
• Executive Support: Assist the CEO with administrative tasks, including meeting preparation, light travel logistics, and ad hoc requests.
• Culture Building: Plan and execute in-office events and team gatherings, managing everything from vendor selection to on-site setup and support.

Requirements

• Experience: 2+ years of experience in office management, administrative support, hospitality, or workplace operations.
• Availability: Ability to work on-site in Brooklyn Monday–Friday, 4 hours per day (Standard schedule: 8:30 AM – 1:00 PM).
• Soft Skills: Strong organizational skills, high attention to detail, and a proactive, service-oriented mindset.
• Adaptability: Comfortable handling multiple priorities independently in a fast-paced, high-growth environment.
• Interests: Strong problem-solving abilities and a genuine interest in DeFi and blockchain technology.

Preferred Qualifications:

• Previous experience supporting senior executives (CEO/Leadership).
• Proficiency with modern workplace tools (Google Workspace, Slack, Notion).

Benefits

• Professional Growth: Opportunity to work at the forefront of the fintech and blockchain industry alongside a world-class team.
• Impact: Play a pivotal role in shaping our office culture and daily employee experience.
• Dynamic Environment: Work in a fast-paced, collaborative, and innovative atmosphere.
• Predictable Schedule: A consistent part-time morning schedule that allows for excellent work-life balance.

Due to the high volume of applications we anticipate, we regret that we are unable to provide individual feedback to all candidates. If you do not hear back from us within 4 weeks of your application, please assume that you have not been successful on this occasion. We genuinely appreciate your interest and wish you the best in your job search.

Commitment to Equality and Accessibility:

At MLabs, we are committed to offer equal opportunities to all candidates. We ensure no discrimination, accessible job adverts, and providing information in accessible formats. Our goal is to foster a diverse, inclusive workplace with equal opportunities for all. If you need any reasonable adjustments during any part of the hiring process or you would like to see the job-advert in an accessible format please let us know at the earliest opportunity by emailing [email protected].

MLabs Ltd collects and processes the personal information you provide such as your contact details, work history, resume, and other relevant data for recruitment purposes only. This information is managed securely in accordance with MLabs Ltd’s Privacy Policy and Information Security Policy, and in compliance with applicable data protection laws. Your data may be shared only with clients and trusted partners where necessary for recruitment purposes. You may request the deletion of your data or withdraw your consent at any time by contacting [email protected].