Office Manager

Mudflap serves the $800B trucking industry, the backbone of the U.S. economy. Our market-leading payment products help truckers save thousands of dollars on fuel (their #1 business expense), while providing our fuel stop partners with access to new, hard-to-reach customers. We’re a fast-growing marketplace business looking for a new customer-obsessed teammate to join us on this exciting journey.

As our Office Manager, you will play a pivotal role in ensuring our Palo Alto and Austin offices run smoothly and efficiently. You’ll be the heartbeat of our in-person culture, supporting daily office operations, planning events that bring the team together, assisting executives, and helping with people operations. 

We’re looking for someone who’s curious, empathetic, and driven, who loves solving problems, genuinely cares about the people they support, and brings positive energy to everything they do. With grit and a roll-up-your-sleeves mentality, they’re the kind of person who dives into the details and gets things done.

Work Location: 

This is a full-time, in-office role based in Palo Alto, CA. You’ll be in the office Monday through Friday to ensure a consistent presence and seamless support for our team.

To support our team, we offer:

• Commuter benefits to ease your travel
• Lunches and snacks to keep you fueled
• A collaborative, high-growth environment where you’ll work closely 

Expectations (In this role, you will):

Office Management

• Oversee daily operations in our Palo Alto and Austin offices
• Keep office supplies, snacks, and beverages well-stocked
• Manage vendor relationships and building coordination
• Ensure offices are clean, organized, and welcoming

Lunch & Logistics

• Manage daily lunch orders for both offices
• Handle incoming mail, scan documents, and coordinate outgoing shipping
• Oversee shipping of merchant tablets, employee swag, and supplies

Events & Team Experience

• Plan and execute team events, celebrations, and holiday gatherings
• Support employee engagement activities across both offices
• Assist with Mudfest (full-company annual event) planning

People Ops & Onboarding Support

• Prep desks and welcome kits for new hires
• Coordinate first-day logistics and in-office onboarding
• Support People Ops with employee experience initiatives

Executive & Admin Support

• Help with calendaring and scheduling for executives
• Manage internal tasks like printing, errands, or team gifts
• Monitor and respond to in-office requests or Slack channels

Experience (What we look for):

• 2+ years of experience in office administration, executive assistance, or operations roles
• Proven track record in planning and managing successful events and internal programs
• Excellent organizational skills and attention to detail—you sweat the small stuff
• Strong written and verbal communication skills
• Friendly, resourceful, and proactive problem solver who thrives in a dynamic environment
• Experience in a startup or high-growth company is a plus

Perks and Benefits (What we offer): 

• Competitive salary and equity in a high-growth startup
• Multiple health benefit options
• Responsible Time Off
• 401(k) matching
• Opportunities and support for major career growth
• Annual Company offsite event (Mudfest!)

The salary range for this role is $95,000 - $105,000. This information reflects a base salary range for this position based on current market data, which may be subject to change as new market data becomes available. The candidate's skills, experience, and other relevant factors will determine the exact compensation. 

Company Overview (Who we are):

Mudflap is on a mission to transform the trucking and logistics industry by leveling the playing field for owner operators and small fleets. Backed by top-tier venture investors, including QED, Matrix Partners, Commerce Ventures, NFX, and 500 Startups and included in the Forbes Fintech 50 list, Mudflap offers fleet fuel management solutions. Our core team hails from Disney, Uber, Procore, DoorDash, Google, Meta, Capital One, Affirm and Brex.

Here are the core values that we believe in and look for in new teammates:

• Be Customer Obsessed: We deeply understand customer needs and put our customers at the center of everything we do
• Make it Count: Act like an owner by focusing on the impact of your work
• Find a Way: Be a creative problem solver who pushes past roadblocks to win for our customers and our teammates
• Sweat the Details: We keep our standards high and achieve them by paying attention to every detail
• Be Curious: Use a growth mindset to question assumptions, take calculated risks and stretch the boundaries of what’s possible