Office Manager

About Loop

Loop is on a mission to unlock profits trapped in the supply chain and lower costs for consumers. Bad data and inefficient workflows create friction that limits working capital and raises costs for every supply chain stakeholder.

Loop’s modern audit and pay platform uses our domain-driven AI to harness the complexity of supply chain data and documentation. We improve transportation spend visibility so companies can control their costs and power profit. That is why industry leaders like J.P. Morgan Chase, Great Dane, Emerge, and Loadsmart work with Loop.

Our investors include J.P. Morgan, Index Ventures, Founders Fund, 8VC, Susa Ventures, Flexport, and 50 industry-leading angel investors. Our team brings subject matter expertise from companies like Uber, Google, Flexport, Meta, Samsara, Intuit, Rakuten, and long-standing industry leaders like C.H. Robinson.

About the Role

Loop is hiring an Office Manager in Chicago to support its growing global team. This role will work directly with all teams and will have a combination of ongoing responsibilities as well as strategic projects. This role will work cross functionally and on various projects to drive impact and effectiveness for Loop’s team.

Key Responsibilities

• Onsite Responsibilities  (CHI) 
• Maintain the CHI office - including but not limited to  technology, food/beverage offerings, space maintenance and upgrades and furnishing
• Facilitate all internal and external visitors including employees, prospective employees, clients and prospective clients, vendors, and building personnel
• Champion Loop’s values and build culture in the office through team-building events, meals and after hour events, and in-person activities
• Assist in hiring activities by facilitating onsite interviews, managing scheduling and prioritization of hiring and pipeline management alongside hiring managers
• Partner with Loop leadership on strategic projects including full team and subteam offsites, conferences and customer visits

• Remote Support Responsibilities (SF & NYC)
• Schedule Interviews including appropriate rooms or zoom/ remote meetings 
• Schedule, track, and pay office vendors (food, etc?) 
• Schedule maintenance requests using approved vendors 
• Coordinate major office deliveries with a local office champion (such as furniture, etc) 
• Champion Loop’s values and build culture in the office through coordinating team-building events, meals and after hour events, and in-person activities with the local Office Champion 
• Weekly food and beverage restocks, coordinate weekly lunch orders, manage ad-hoc supply requests
• Facilitate all internal and external visitors including employees, prospective employees, clients and prospective clients, vendors, and building personnel

About You

• You have experience in an office manager, service or hospitality setting
• You have experience in a fast-paced and dynamic environment
• Communication is your superpower and you enjoy problem-solving
• You balance an eagerness to learn with the ability to execute 
• You’re a team player and excited about the opportunity to be an early employee at a fast-paced, fast-growing company
• This is an onsite role in the Chicago office
• Bachelor or equivalent degree preferred