Skelton Taintor & Abbott / Office Manager/ Lewiston, Maine
Skelton Taintor & Abbott is seeking an experienced Office Manager for the Lewiston, Maine office. This role is the firm’s key operational lead—overseeing daily activity, supporting the Management Committee’s policies, and ensuring consistent, efficient operations across all practice areas. The Office Manager serves as the main connection between staff and leadership, executing the firm’s strategic and operational plans with a high level of independence but without making strategic decisions on their own.
Requirements of the Office Manager:
Bachelor’s degree in business administration, management, or related field (preferred)
Ability to commute to Lewiston, Maine, Monday – Friday.
Prior experience in law firm or other professional services management
Strong understanding of law firm operations, billing, and workflow
Excellent leadership, communication, and organizational skills
Ability to manage multiple priorities and work independently
High emotional intelligence and ability to navigate partner dynamics
Proficiency with legal practice management software and office technology
Benefits of the Job:
Annual Salary, $65 - $80K Depending on experience
Health, Dental, Vision
14 Paid Holidays
Paid Time Off, accrued annually
Short term/Long term Disability insurance
Life Insurance
401K retirement plan, employer match
Firm provides free parking in the City of Lewiston
Responsibilities of the Office Manager:
Oversee daily office operations and ensure smooth functioning across all departments
Implement and maintain standardized workflows for transactional and litigation practice areas
Ensure consistent use of case management systems, templates, and checklists
Manage vendor relationships (IT, copier, software, office supplies, etc.)
Oversee facilities, equipment, and office technology
Work with billing department to ensure timely billing and collections
Assist in preparing financial reports for the Management Committee
Track operational expenses and identify cost saving opportunities
Support annual budgeting and forecasting
Ensure compliance with insurance, licensing, and regulatory requirements
Supervise staff performance, workload, and professional development
Conduct staff evaluations and coordinate attorney evaluations
Manage recruitment, onboarding, and training for staff
Address staff concerns and resolve conflicts
Perform other HR Duties as required
Confirm compliance with all bar admission renewals for attorneys
Serve as the communication bridge between staff and the Management Committee
Ensure that firm policies are clearly communicated and consistently applied
Coordinate meetings, agendas, and followup action items for the Management Committee
Prepare operational reports and updates for partner meetings
Skelton Trainor & Abbott has served the Lewiston/Auburn region since 1853, building deep community ties while advising clients across Maine’s inland business centers and coastal communities. For more than 160 years, the firm has helped small businesses and major corporations stay ahead, guided schools and municipalities toward sustainable growth. Known for strong results and nationally recognized attorneys, the firm pairs top-tier legal expertise with the accessibility and value that come from choosing to live and work in a close-knit community, an advantage that continues to define and distinguish the firm today.
KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE
Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.
