Office Manager

Do you know the importance of a well functioning office? Are your colleagues panicking when you are not in the office because you are the one person knowing everything and keeping track of everybody's needs? If that is the case you might very well be exactly that new Office Manager we are looking for.

The Role

As our Office Manager your main responsibilities is to ensure that the office operates smoothly and efficiently. Office manager duties and responsibilities include overseeing administrative matters, receiving and directing visitors as well as handling practical & basic office tasks. 

You will be a part of our Office Team that in daily life experiences the greatest interface throughout our office of +130 employees with a highly international and dynamic work environment. We therefore expect that you can communicate clearly in English.

Responsibilities:

• Responsible for providing comprehensive administrative support and ensuring the efficient management of daily office operations.

• Supervise and coach office staff, delegating tasks to ensure efficiency.

• Arrange internal and external meetings, from room setup and catering to multi-day planning including transportation and evening arrangements.

• Continuously improve office routines and practices to meet business needs.

• Close collaboration with our 15 international BC offices.

• Act as the first point of contact in the office, ensuring all guests receive a warm and professional welcome.

• Liaise with external partners (landlord, suppliers, maintenance, cleaning, catering) in close coordination with the Head of Group Office & Facility.

• Perform practical tasks to keep the office running smoothly, such as emptying the dishwasher, cleaning coffee machines, and restocking supplies.

• Negotiate and manage office-related contracts to secure the best deals.

• Maintain a clean and well-functioning office environment.

• Handle ad hoc office tasks and cooperate with designers and service providers for office improvements.

• Support finance processes (invoices, receipts, cost settlements) and assist other departments such as HR.

• Provide administrative support to visiting employees and assist with business travel arrangements (flights, hotels, taxis).

Requirements

• Previous work experience as a Receptionist/Office Manager or similar.

• Fluent in Danish & English both written and verbal

• A plus if you have working knowledge working with Google Suite tools (Gmail, Google Docs, Google Calendar etc.)

Personal skills:

• Positive, helpful and solution oriented

• Good multi-tasking and time management skills

• Detail-oriented, able to solve problems in an organised approach

• Flexible, creative and a team player with sense of humour