Office Manager

Office Manager

Summary/Overview

The Office Manager is responsible for overseeing the daily operations of the corporate office and its various departments. They will communicate with, assist and support the COO and department heads. The Office Manager is the first point of contact for internal and external parties for the corporate office. They will organize and coordinate administration duties and office procedures while providing outstanding customer service.

Responsibilities

·         Providing administrative support to the corporate office: 

o   Handling mail, packages and deliveries 

o   Maintaining kitchen and office supplies 

o   Assist with filing 

o   Answering telephone, taking messages and transferring calls 

o   Managing conference room reservations 

o   Arranging and preparing for staff meetings & town halls 

o   Act as point of contact for internal and external clients, provide general support to visitors

·         Greet visitors at office and provide an excellent customer service

·         Assist with organizing company events, luncheons and conferences

·         Submit orders for offices supplies and equipment

·         Assist with booking transportation and accommodations for incoming visitors and employees

·         With guidance from the COO, will maintain the office budget

·         Work with building management resolving issues with conditions of office space

·         Coordinate office moves or assignment of office areas to new and current employees

·         Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement

·         Assist departments with letters, presentations, reports, and onboarding new employees

Education & Experience

·         High School Diploma required

·         2+ Years Experience in this field or related field preferred

·         Experience with administrative and clerical work Proficiency in Microsoft Office suite

·         Knowledge of office systems and procedures

·         Familiarity with supply management and inventory control

·         Experience with budgeting

Knowledge, Skills and Abilities

·         Excellent time management skills and ability to multi-task and prioritize work

·         Attention to detail and problem-solving skills

·         Maintain confidentiality

·         Excellent written and verbal communication skills with both internal and external clients

·         Strong organizational and planning skills

·         Ability to work well under pressure   

·         Teamwork

·         Discretion and Judgment

·         Patience

Working Conditions

·         Hearing, vision, and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents

·         May be lifting boxes up to 10 lbs. of force occasionally may be required