Office Manager

Are you known for exceeding expectations? Do you embrace the Spirit of Hawai‘i? Then please keep reading because we’re looking for people like you at Hawaiian Host Group. Who are we? Hawaiian Host Group (HHG) is a leading Hawai‘i-based consumer goods company with a portfolio of brands that includes Hawaiian Host, Mauna Loa, MacFarms, and Kapua Orchards. Sold in over 23 countries, HHG produces a suite of products ranging from flavored macadamia nuts to premium treats. Our dedicated team of Hosts of Hawai‘i is spread across our headquarters in Honolulu and offices in Hilo, Kona, Los Angeles, and Tokyo. HHG has 3 manufacturing plants in Hawai'i, as well as the state's largest single macadamia farm.    We are an excited team of people that all have one vision in common: sharing the Spirit of Hawai‘i with the world. Expect camaraderie, product tastings, and other (virtual and in-person) events that make our culture unique. And more importantly, know that your work contributes to our purpose; to make the Islands’ future flourish. We do this through our Takitani foundation that grants scholarships to deserving local students, our solar farm on the Big Island, and other social & environmental initiatives. That’s enough about us for now, we’d love to learn more about you. Read the job description below and let us know if you’re interested. We can’t wait to meet you! The Office Manager is a key onsite support role responsible for the daily accounting, administrative, organizational, and office operations of Kapua Orchards. Reporting directly to the General Manager of Agricultural Operations.  This position ensures the office environment operates smoothly and efficiently, supporting both field and administrative staff. This role requires strong organizational skills, flexibility, and the ability to manage multiple, changing priorities in a fast-paced agricultural setting.    Based onsite five (5) days per week, the Office Manager serves as a central point of coordination for office management tasks, including accounting and employee support functions, and day-to-day administrative and operational needs. The ideal candidate is hands-on, dependable, detail-oriented, and communicates effectively at all levels of the organization, helping maintain a productive, organized, and welcoming workplace.  ESSENTAL FUNCTIONS:

Manage all day-to-day office operations at Kapua Orchards to ensure an efficient, professional and organized work environment.

Develop and improve administrative procedures, documentation standards, and office workflows.

Manage office vendors, service agreements, supply procurement, and budget tracking for administrative needs.

Provide executive‑level administrative support to plant and agricultural leadership.

Oversee administrative financial processes including AP, invoice coding, and reconciliation.

Support month‑end close, budget monitoring, and financial reporting.

Distribute employee paychecks and support basic HR and payroll-related administrative tasks as needed.

Support onboarding and offboarding processes for employees, including paperwork distribution and orientation coordination.

Track employee attendance, maintain attendance logs, and provide reports or updates to management as needed.

Order, receive, and maintain inventory of office supplies and general administrative materials.

Maintain office cleanliness, including organizing common areas, workspaces, and storage areas.

Serve as the primary point of contact for office-related inquiries from employees, visitors, and vendors.

Coordinate filing, recordkeeping, and basic documentation for agricultural operations and office activities.

Assist with scheduling, calendars, meetings, and administrative support for the General Manager of Agricultural Operations.

Manage multiple changing priorities and requests while maintaining accuracy and professionalism.

Communicate clearly and courteously with employees across operations, field teams, and leadership.

Support compliance with company policies, procedures, and workplace standards.

Assist with special projects, audits, or operational initiatives as assigned.

Fulfill additional duties as needed, demonstrating flexibility and a proactive, team-oriented approach with a positive, professional attitude.

Maintain consistent onsite presence; regular attendance five (5) days per week is required for this position.

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:

No formal degree required; relevant administrative or office management experience is strongly preferred. 

Minimum of two (2) years of experience in an office management, administrative, or coordination role preferred; experience in agricultural, manufacturing, or operational environments is a plus. 

Demonstrated ability to manage multiple priorities, shifting deadlines, and diverse administrative responsibilities. 

Strong organizational skills and attention to detail. 

Excellent verbal and written communication skills with the ability to interact professionally at all levels of the organization. 

Proficiency in basic office software, including Microsoft Word, Excel, using ERP systems (Oracle) and email systems. 

Ability to work independently while maintaining a collaborative, service-oriented mindset. 

High level of reliability, discretion, and professionalism. 

Comfortable working in a hands-on, onsite operational environment. 

Willingness to learn and adapt to operational and administrative needs of an agricultural business. 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. 

While performing the duties of this job, the employee is regularly required to sit; use finger dexterity; use vision and hearing; and use eye-hand coordination. The employee is frequently required to stand and walk within the plant environment. Occasionally, the employee may be required to lift, carry, push, or pull items weighing up to 25 pounds and to navigate stairs, bend, reach, or perform other light physical activities typical of a manufacturing facility. 

COMMUNICATION DEMANDS:

The position requires constant verbal and written communication to co-workers, external suppliers; responding to written or verbal requests of co-workers; training/giving verbal instructions; writing/composing written language; reading. Receiving verbal instructions; receiving written instructions; occasionally visit/work at different worksites. 

WORK ENVIRONMENT:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the employee is not exposed to weather conditions. 

The noise level in the work environment is usually light.