Office Manager

What You’ll Be Driving:

• Providing general office support (including supervising cleaning, housekeeping, floral arrangements, minor repairs, and other services);
• Reception duties - be the first point of contact for the newcomers, deliveries and maintenance services;
• Ordering food and snacks, office paper and stationery, and other household goods for office needs;
• Purchasing goods and services for the office;
• Maintaining the supplier contact database;
• Managing payments for location-related expenses (including timely booking in 1C and payment control);
• Preparing and controlling the office admin budget for the Warsaw office;
• Providing ad-hoc support with general administration and budget preparations;
• Arranging office events and outdoor activities for the Warsaw team;
• Supporting the arrangement of all GR8 corporate events in Warsaw, in coordination with the Talent department;
• Monitoring satisfaction levels for events in Warsaw by sending feedback surveys and preparing reports based on the results;
• Maintaining a verified contact base of event companies in Warsaw;
• Controlling event budget utilization;
• Supporting the Talent Team with occasional people-related tasks in Warsaw (e.g., delivering presents, storing and managing merchandise);
• Regular attendance at the Warsaw office is expected as part of the role.

What Makes You a GR8 Fit:

• 2+ years of experience as an office manager or similar role;
• Experience in communicating with stakeholders;
• Familiarity with 1C and HiBob programs as an advantage;
• Experience in supporting and arranging events;
• Strong organizational and communication skills;
• Proactive approach to tasks and problem-solving;
• Upper-Intermediate level of English;
• Strong Excel skills, good understanding of numbers;
• Knowledge of Polish at a sufficient level to handle work-related matters, B1+.