About Glean:

Founded in 2019, Glean is an innovative AI-powered knowledge management platform designed to help organizations quickly find, organize, and share information across their teams. By integrating seamlessly with tools like Google Drive, Slack, and Microsoft Teams, Glean ensures employees can access the right knowledge at the right time, boosting productivity and collaboration. The company’s cutting-edge AI technology simplifies knowledge discovery, making it faster and more efficient for teams to leverage their collective intelligence.

Glean was born from Founder & CEO Arvind Jain’s deep understanding of the challenges employees face in finding and understanding information at work. Seeing firsthand how fragmented knowledge and sprawling SaaS tools made it difficult to stay productive, he set out to build a better way - an AI-powered enterprise search platform that helps people quickly and intuitively access the information they need. Since then, Glean has evolved into the leading Work AI platform, combining enterprise-grade search, an AI assistant, and powerful application- and agent-building capabilities to fundamentally redefine how employees work.

About the Role:

We’re looking for a highly organized and proactive Office Manager (Contract) to lead day-to-day operations at our office. You’ll be essential in creating a smooth, welcoming, and productive environment—ensuring everything from facilities to vendor coordination runs efficiently.

You will:

Develop and implement office policies and procedures to ensure smooth operations.
Order and manage office supply inventory
Manage F&B for our South Bay office
Maintain Badging procurement for employees and new hires
Plan and execute monthly employee engagement events
Facilitate effective communication channels within the office, ensuring timely and accurate dissemination of information.
Oversee maintenance and repair activities, ensuring the office is clean, safe, and well-maintained.
Liaise with vendors, contractors, and suppliers for office-related services, equipment and F&B.
Manage office equipment and technology, including computers and printers.
Address any facility issues promptly and efficiently.
Assist with distributing and collecting laptops
Monitor and manage office budgets and expenses
Coordinate with the finance department for expense tracking and reporting.
Serve as a point of contact between employees, management, and external stakeholders.

About you:

Strong organizational and multitasking skills with the ability to prioritize tasks.
Excellent written and verbal communication skills.
Proficiency in office software tools (e.g., MS Office, spreadsheets, database management).
Ability to handle confidential information with discretion.
Strong attention to detail and accuracy.
Problem-solving and decision-making abilities.
Ability to work independently and collaboratively in a team environment.

Location:

This role is 5 days a week in-office (South Bay)

Compensation & Benefits:

The range for this position is $38-$40/hour. Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience. Certain roles may be eligible for variable compensation, equity, and benefits.

We are a diverse bunch of people and we want to continue to attract and retain a diverse range of people into our organization. We're committed to an inclusive and diverse company. We do not discriminate based on gender, ethnicity, sexual orientation, religion, civil or family status, age, disability, or race.

Office Manager

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