YOUR MISSION:

As Office Manager (f/m/d) at Parloa, you will play a key role in creating a well-organized, welcoming, and efficient workplace. As part of a global four-person Workplace Management team, you’ll oversee daily office operations, maintain strong vendor relationships, and ensure a seamless office experience for our employees. From managing supplies and optimizing office space to coordinating workplace initiatives, you’ll be the go-to person for all office-related needs—helping to create an environment where everyone can thrive.

IN THIS ROLE YOU WILL:

• Ensure a service-oriented approach by addressing employee needs and creating an exceptional workplace experience through a supportive, welcoming, and well-organized office environment that promotes well-being, productivity, and performance.
• Oversee daily office operations, ensuring a seamless and positive experience for all employees and addressing any concerns promptly.
• Manage vendor relationships, negotiate contracts, and handle office procurement, ensuring timely and high-quality services, supplies, and equipment.
• Plan and execute office events, celebrations, and engagement activities that foster a strong company culture and enhance employee engagement.
• Serve as the go-to person for all facility-related matters, collaborating with landlords, security, and service providers to ensure smooth operations.
• Ensure the office is well-stocked, organized, and offers a comfortable, inspiring space that supports employee well-being and productivity.
• Collaborate with IT and People & Culture teams to improve the overall workplace experience, supporting processes like onboarding and offboarding.
• Oversee workplace safety, security, and emergency preparedness to maintain a compliant and secure environment.
• Continuously identify opportunities to enhance workplace efficiency and employee satisfaction through service-oriented solutions.

Our Tech stack:
Slack, Notion, Miro, Jira, GSuite, Asana

On-Site Presence:
This role is based in our Berlin office and requires your presence Monday to Friday, approximately 9 AM to 6 PM, to ensure smooth daily operations and a great workplace experience.

WHAT YOU BRING TO THE TABLE:

• 2–3 years of experience in office management, workplace operations, or a similar role in a fast-paced, high-scale company.
• Excellent interpersonal and communication skills, fostering a welcoming and professional workplace while effectively managing relationships with internal and external stakeholders.
• Event management experience, including planning and executing events with 100+ attendees.
• Strong organizational and project management skills, with the ability to juggle multiple priorities and solve problems proactively.
• A hands-on, proactive mindset with a passion for creating an outstanding workplace experience.
• Experience with vendor negotiation and contract management.
• Tech-savvy, with experience using Slack, Notion, Miro, Jira, GSuite, and Asana to streamline workplace operations.
• Knowledge of Berlin workplace compliance, safety, and security regulations.
• C2 Level fluency in German and C1 fluency in English (additional languages are a plus)

WHAT'S IN IT FOR YOU?

• Join a diverse team of 40+ nationalities with flat hierarchies and a collaborative company culture.
• Opportunity to build and scale your career at the intersection of customer-facing roles and engineering in a dynamic startup on its journey to become an international leader in SaaS platforms for Conversational AI.
• Deutschland ticket, Urban Sports Club, Job Rad, Nilo Health, weekly sponsored office lunches.
• Competitive compensation and equity package.
• Flexible working hours, 28 vacation days and workation opportunities.
• Access to a training and development budget for continuous professional growth.
• Regular team events, game nights, and other social activities.
• Work from a home and/or our beautiful office(s) in the heart of Berlin or Munich with adjustable desks, social areas, fresh fruits, cereals, and drinks.

Your recruiting process at Parloa:

Recruiter video call → Meet your manager → Challenger Task + Presentation → Bar Raiser Interview