Office Manager / Executive Assistant

***LoopMe is one of Campaign's Best Places to Work 2023 AND 2024!***

Our vision is to change advertising for the better. LoopMe’s technology brings together advertisers and publishers to redefine brand advertising for the digital and mobile app ecosystem. With a diverse client base, including leading brands, agencies and publishers, LoopMe finds solutions to industry challenges. The acquisition of Chartboost supercharges LoopMe’s mission, creating a globally scaled 1st party ad-tech platform built on patented AI.

What we need

LoopMe is seeking a highly organized, proactive, and personable Office Manager / Executive Assistant to support our New York office and Senior Leadership Team. This role is critical to ensuring smooth day-to-day office operations while also providing high-level administrative and operational support to executives based in New York. You’ll be a key culture carrier in the office and a trusted partner to leadership in a fast-paced, growing environment.

Key Responsibilities

Office Management

• Oversee day-to-day operations of the NYC office, ensuring a welcoming, organized, and efficient workplace
• Coordinate office logistics including onboarding, off-boarding, and in-office events
• Manage office vendors, supplies, facilities needs, and service contracts
• Partner with People Ops and leadership to support a positive office culture and employee experience
• Serve as the primary point of contact for office-related questions and needs
• Partner closely with the IT team to support employee equipment needs, including laptops, peripherals, and office technology
• Assist with new hire equipment setup, troubleshooting, and coordination of replacements or upgrades
• Help manage office technology inventory and ensure conference rooms and shared equipment are functioning properly
• Serve as the on-site point of contact for IT-related issues in the NYC office

Executive & Leadership Support

• Provide administrative and operational support to the Senior Leadership Team in New York, including complex calendar management, scheduling, and meeting coordination
• Coordinate leadership meetings, offsites, and in-office leadership events
• Manage travel arrangements, expense reports, and ad-hoc requests for senior leaders
• Prepare meeting materials, agendas, and follow-ups as needed
• Act as a trusted liaison and gatekeeper, handling sensitive and confidential information with discretion

Requirements

You’ll have

• 3+ years of experience as an Office Manager, Executive Assistant, or similar role
• Experience supporting senior leadership teams in a fast-paced environment
• Strong organizational skills with exceptional attention to detail
• Ability to prioritize, multitask, and adapt to changing business needs
• Professional, polished communication skills (written and verbal)
• High level of discretion, trustworthiness, and emotional intelligence
• Proficiency in Google Workspace (Calendar, Docs, Sheets) and comfort learning new tools
• Positive, solution-oriented mindset with a “no task too small” attitude

Benefits

What we can offer

• Hybrid working; meaning you’ll spend Tues - Thurs in our Union Square/New York office
• Self-Managed Vacation policy (no max on annual leave!)
• 1 month work-from-anywhere
• Healthcare
• 401k
• Summer Fridays!
• LoopMe Gives Back; we have a committed and active CSR team who organise regular events to hold up our pillars of Learning, Charity, Wellbeing, Responsibility and Sustainability

We’ll set you up for success, providing training and career development

Want to learn more about us?

Head to our Careers page to learn more about our values, initiatives, our teams and benefits here. (Can't see the hyperlink? Find us here https://loopme.com/contact/careers/)  LoopMe is a technology company that uses AI to improve brand advertising performance and outcomes. Putting consumers at the heart of every campaign, LoopMe uniquely optimizes advertising investments, driving results up to 5x higher than the industry standards in mobile in-app and CTV for brand awareness, consideration, purchase intent, foot traffic and sales. LoopMe was founded in 2012 and is headquartered in the UK, with global offices across New York, Boston, Atlanta, Chicago, Detroit, San Francisco, Los Angeles, Toronto, Singapore, Sydney, Tokyo, Dnipro, Krakow and Hong Kong.

To all recruitment agencies: LoopMe does not accept agency resumes. Please do not forward resumes to our jobs career page, LoopMe employees or any other company location. LoopMe is not responsible for any fees related to unsolicited resumes