Office Manager - Engineering Firm

A growing structural engineering firm in Cincinnati is seeking an experienced Office Manager to join their team and provide critical administrative support to the leadership team. This position will handle a combination of accounting, human resources, and general office management duties. The ideal candidate will be a self-starter who can work independently, implement efficient processes, and handle confidential information with discretion.

Accounting Responsibilities (50%)

• Process accounts payable: track invoices, write checks, enter data into specialized engineering software
• Manage accounts receivable: process billing reports, prepare invoices, receive payments, make deposits
• Support payroll processes through coordination with payroll service
• Reconcile bank statements and prepare monthly financial reports
• Serve as liaison with outside CPA for accounting reviews and tax preparation
• Support project managers with financial tracking and data entry

Human Resources Responsibilities (30%)

• Conduct new hire orientation and ensure proper documentation
• Maintain confidential personnel files and records
• Administer employee benefits including health insurance and 401K
• Address employee questions regarding benefits and company policies
• Assist with developing and implementing office policies/procedures

Office Management Duties (20%)

• Prepare meeting spaces and coordinate company gatherings
• Manage office and kitchen supplies inventory
• Support maintenance of engineering licenses, registrations, and professional memberships
• Oversee office equipment maintenance and troubleshooting
• Handle incoming/outgoing mail and shipping
• Assist with proposal preparation
• Respond to general office inquiries

Requirements

• Proven experience in accounting administration
• Understanding of basic HR functions and benefits administration
• Exceptional attention to detail and strong follow-through
• Ability to work independently and develop processes without significant oversight
• Strong organizational skills with ability to manage multiple priorities
• Proficiency with Microsoft Office suite
• Experience with accounting and project management software
• Professional demeanor with excellent communication skills
• Ability to handle sensitive information with discretion

Preferred Qualifications

• Associate's degree in accounting, business, or related field
• 5-10+ years of experience in office management or administration
• Experience in professional services or engineering environment
• Familiarity with industry-specific software (training will be provided)

Benefits

Our client offers competitive compensation, benefits, and the opportunity to play a key role in a growing engineering firm. This position is ideal for an experienced professional looking to make a significant impact in a stable, established company.

Location: Cincinnati, OH

Schedule: Full-time, Monday-Friday with flexible hours

Salary Range: $60,000-$80,000 depending on experience

Reports to: Company leadership

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Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.