Startup Jobs
Post a Job
Vim

Office Manager & Employee Experience- (NYC, In-Office Daily)

New York, U.S.

TLDR

Manage daily office operations and enhance employee experience by creating engaging events and fostering team connections in a dynamic environment.

About Vim
Vim is a B2B Startup company in the health tech space. We build infrastructure that helps teams ship and operate apps and integrations inside complex, real-world enterprise environments. We are live at scale, with enterprise customers building on our platform, and a team that ships consistently.

The Problem You’ll Solve
We need someone to own the day-to-day NYC office experience and make it a place people want to come to every day. This role blends office operations with employee experience: you’ll keep the basics running smoothly and create recurring moments that build connection, energy, and culture.

What You’ll Do
Employee Experience
  • Own the employee experience in the NYC office, creating a consistent rhythm of team moments.
  • Plan and execute creative happy hours, team gatherings, and seasonal events that people actually enjoy (not checkbox events).
  • Own special occasions end-to-end: holidays, team milestones, launches/wins, welcomes, and farewells.
  • Build simple “office rituals” that scale (weekly moments, monthly themes, lightweight traditions).
  • Increase connection across teams, especially for new hires though a seamless onboarding process.
  • Gather feedback and iterate: track attendance and sentiment, learn what works, and refresh ideas to avoid repetition.
Office Operations (Run the Office)
  • Run the NYC office day-to-day, and be onsite every workday.
  • Manage vendors and services (cleaning, snacks, catering, repairs, building management), including quality control and renewals.
  • Own purchasing and inventory (kitchen, supplies, basic equipment), keeping spend reasonable and the office stocked.
  • Handle office logistics for onsite meetings and visitors.
  • Create lightweight systems for requests and issues so nothing gets dropped.
Admin & Coordination
  • Support basic admin operations: invoices, receipts, shipping, and coordinating with internal stakeholders when needed.
  • Assistance to the CEO In scheduling and travel.
  • Jump on problems fast: when something breaks, you own the fix and keep people updated.

What Success Looks Like
  • The office runs smoothly with minimal noise and escalation.
  • People show up because the space is functional and the vibe is good.
  • Happy hours and gatherings are well-run, on time, and feel thoughtful and creative.
  • New hires feel welcomed and connected quickly.
  • Vendors are reliable and costs are controlled.
You Should Apply If
  • You have 2+ years in office management, workplace operations, or employee experience (or a similar role with real ownership).
  • You speak native Hebrew
  • You are able and willing to come to the office 5 days a week 
  • You are highly organized, but also creative and excited to run team moments.
  • You can manage vendors confidently and follow through without reminders.
  • You have good taste and can create experiences that feel fun and current.
  • You’re comfortable being hands-on, including last-minute fixes.
You Should NOT Apply If
  • You’re looking for a role that is mostly strategy and planning, with minimal execution.
  • You don’t enjoy events, hosting, or creating social moments.
  • You prefer a predictable day with few interruptions.
Compensation & Details
  • Location: New York City (in-office every day)
  • Reports to: VP People
  • Salary: 73-80K

Why This Role
You’ll shape how it feels to work in the NYC office every day. The impact is immediate and visible: smoother days, fewer friction points, and a team that feels more connected through great onsite experiences. 
 

Vim is proud to be an equal-opportunity employer with a high interest in creating a diverse and inclusive work environment. We do not discriminate based on race, color, national origin, ethnicity, religion or religious belief, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender/gender identity, age, military/veteran status, disability, or other legally protected characteristics. 

By inputting your information and clicking “Submit Application”, you acknowledge that you have read and agree to Vim’s Candidate Privacy Notice.

 
 
 
 

 

 
 
 Vim

Vim connects data to clinical workflows, providing healthcare providers with actionable insights and tools to enhance patient care. Our middleware platform facilitates seamless data exchange among providers and technology companies, streamlining clinical operations and fostering innovation in healthcare.

Website LinkedIn
View all jobs
Salary
$73,000 – $80,000 per year
Ace your job interview

Understand the required skills and qualifications, anticipate the questions you may be asked, and study well-prepared answers using our sample responses.

Office Manager Q&A's
Report this job
Apply for this job