Office Manager

About us ℹ️

Code For All_ Group is a leading EdTech consortium that unites three innovative companies: codeforall.com, ubbu.io, and bool.pt .

Code for All Group is a certified B Corp and has been widely recognized for its innovation, social impact, and commitment to sustainability.

Code for All's mission is to make tech education accessible through reskilling, upskilling and corporate training programs. ubbu teaches programming to children aged 6-12, integrating digital literacy with social responsibility. Bool develops tailored software solutions using low-code and open source technologies. We are committed to empowering individuals and businesses in a digital world.

In 2024, Code for All_ has received the National Innovation Award for it’s AI powered platform MIT, as well as the Prémio Heróis PME - Medium Enterprise Category, recognizing its impact and growth. Ubbu is finalist in the Lisboa Innovation for All - Social Impact Challenge and won multiple awards, including the WSA Portugal Award in the Learning & Education category, the Digital with Purpose recognition, and the Digital SME Skills category award.

Code for All_ is seeking a highly organized, proactive, and detail-oriented Office Manager to oversee the daily administrative and operational functions of our office. The ideal candidate will be the central point of contact for office activities, manage various administrative tasks, and ensure a smooth and efficient work environment for all employees.

What You'll Do 💼

• Manage the day-to-day operations of the office, ensuring a professional, clean, and organized environment.
• Oversee the maintenance and repair of office equipment, including copiers, printers, and kitchen appliances.
  
• Coordinate office layout planning and moves, and manage new equipment installations.
• Implement and maintain efficient office policies and procedures.
• Monitor and maintain office supply inventory, placing orders as needed within a set budget.

• Manage incoming and outgoing correspondence (mail, packages, deliveries).
• Act as the primary receptionist, greeting visitors and managing the switchboard/main phone line.
• Coordinate internal and external meetings, including room booking, catering, and presentation setup.
• Plan and execute company events, meetings, and celebrations.

• Ensure the office adheres to health and safety regulations.
  

About You 👈

• Proven experience working as an Office Manager, Administrative Manager, or similar role.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Excellent time management skills and ability to prioritize work.
• Strong organizational and planning skills with meticulous attention to detail.
• Exceptional written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
  

Benefits & Perks 🌟

✨ Health Insurance 💙 because your well-being matters.

🍽️ Meal Allowance (as per company policy).

💪 Urban Sports Club Subscription – stay active and energized!

🎂 Extra vacation days (your birthday + an extra one during Christmas week!).

🌍 Hybrid work & flexibility – because we value work-life balance.

🚀 A collaborative, innovative culture where your ideas matter.