Office Manager Canada (Part-time)

Do you want to be part of a new, fast-growing global company delivering the next generation of software solutions for the financial services industry?

As a spin-off from SAP (a market leader in enterprise application software), SAP Fioneer builds on a heritage of outstanding technology and a deep understanding of corporate and consumer demands. This gives us a head start to bring financial services to the next level with innovative software solutions and platforms. We are helping companies in the financial services industry to achieve speed, scalability, and cost-efficiency through digital business innovation, cloud technology, and solutions that cover banking and insurance processes end-to-end.

SAP Fioneer is a global company with subsidiaries in Germany, Austria, Switzerland, UK, UAE, Canada, US, Brazil, Mexico, Japan, Australia, India, Singapore. Our rapid growth, great team and lean organization make SAP Fioneer a great place to accelerate your career!

About the role

As Office Manager Canada, you will be the heartbeat of our Toronto office and a key partner in creating an exceptional workplace experience across all Canadian locations. In this role you bring energy, organization, and a strong sense of ownership to everything from daily operations to major company events.

You will plan and coordinate executive dinners, meetings, and corporate gatherings, ensuring every event feels seamless and memorable. You will keep the Toronto office running smoothly by managing equipment, facilities, supplies, telecommunications, mail, deliveries, invoices, and vendor relationships. You will also welcome new employees by coordinating all onsite onboarding logistics and making sure their first day is easy and enjoyable.

A major part of this role is guiding workplace health and safety in Canada. You will lead our Joint Health and Safety Committees, ensure compliance with legislation, facilitate quarterly meetings, share important information about processes and policies, and work closely with senior management and HR to support a safe and supportive environment.

You will partner with teams across the organization to keep the office vibrant, functional, and ready for success every day.

Part-Time Schedule

Enjoy the flexibility of a part time schedule with 24 hours of work per week.

Job Location

You will work from our fantastic location in downtown Toronto.

Your key responsibilities

• Plan and coordinate executive dinners, meetings, and events, including selecting venues and managing vendors
• Manage office equipment and facilities for the Toronto location to ensure the space remains fully operational and welcoming. 
• Organize and oversee key events such as internal team meetings, leadership conferences, and other corporate functions. 
• Coordinate onboarding logistics for new employees requiring access to the Toronto office, ensuring a smooth first day. 
• Act as the main contact for the facilities team and supervise daily office needs. 
• Oversee office maintenance, manage supplies, and liaise with building management to resolve issues like heating, air conditioning, and security. 
• Handle incoming and outgoing mail and deliveries, process invoices, and monitor office expenses. 
• Oversee the corporate telecommunications accounts for the Toronto location to ensure effective communication for all staff. 
• Organise and coordinate shipments and packages as needed for business operations.
• Planning and execution of key organizational events such as the Annual Christmas Party, leadership conferences, and other corporate functions.
• Managing the Joint Health and Safety Committees across Canada and ensuring all Canadian offices remain compliant and up-to-date with Health and Safety legislation
• Provide information about workplace processes, equipment, materials, and policies
• Ensure that committee recommendations are considered and, if feasible, implemented
• Act as a liaison between the committee,  senior management and human resources
• Allocate resources (time, training, funds) to support health and safety initiatives
• Facilitate quarterly meetings with all committee members

Requirements

• Proven experience in office management, workplace operations, or a similar administrative role
• Strong event planning skills with the ability to coordinate executive dinners, team meetings, and large corporate functions
• Experience managing office facilities, equipment, supplies, and vendor relationships
• Ability to collaborate with building management and external partners to resolve facility issues and maintain a smooth workspace environment
• Comfortable handling office logistics including mail, deliveries, shipments, invoices, and expense tracking
• Experience supporting employee onboarding and providing a welcoming first day for new team members
• Familiarity with managing telecommunications accounts or similar operational systems
• Strong organizational and multitasking abilities, with a high level of attention to detail
• Excellent communication and interpersonal skills, with the ability to serve as a key point of contact for facilities teams, leadership, HR, and staff
• Knowledge of Canadian workplace health and safety legislation and experience supporting or managing Joint Health and Safety Committees.
• Ability to facilitate meetings, communicate workplace policies, and help implement committee recommendations
• A proactive, resourceful approach with the ability to allocate time, training, and resources to support a safe and efficient work environment

Benefits

• We are a pragmatic, fast-paced startup company paired with years of system delivery expertise, a strong reputation on the market, and a long-established customer portfolio.
• You will be offered growth opportunities based on merit and individual goals, as well as the space to bring new ideas, drive innovation and challenge the status quo.
• Attractive compensation package