Office Manager - Berlin

Location: Come and join us in Berlin!

Freenow empowers smarter mobility decisions helping people to move freely and cities to thrive.

We are looking for a part-time Office Manager to take ownership of our Berlin office and ensure it runs smoothly, efficiently and with great energy. This role goes beyond day-to-day operations; it’s about creating an environment where our people feel welcome, supported and inspired to do their best work.

As we continue to strengthen our hybrid working model, our office becomes more than just a workplace. It’s a hub for connection, collaboration and culture. In this role, you will play a key part in shaping that experience, ensuring our Berlin space feels vibrant, well-organised and genuinely worth coming into.

You’ll join a multinational, diverse and highly motivated team that strives for excellence, and knows how to have fun along the way. 

Are you ready for your next ride?

Please make sure to submit your CV in English 

YOUR DAILY ADVENTURES WILL INCLUDE:

• Acting as the representative for the Berlin office within our global business and as an ambassador externally
• Managing relationships with landlords, councils, and all other stakeholders (internal and external) linked to the Berlin office
• Coordinating with the central teams to ensure smooth onboarding and off-boarding of Berlin-based employees; including hosting Onboarding orientations for new joiners
• Overseeing vendors, suppliers and service providers to ensure smooth day-to-day running of the office
• Handling reception duties and acting as the point of contact for staff and visitors
• Managing office budgets, payments, invoices and cost tracking
• Organizing team socials and company-wide activations
• Ensuring the office environment remains welcoming, well-maintained and aligned with our brand and culture

TO BE SUCCESSFUL IN THIS ROLE:

• Thrive in a fast-paced, ever-evolving work environment
• Have experience in office management, event coordination, customer service, executive assistant or a community management role (preferred)
• Self-starter mentality, able to ramp independently, solution-oriented mentality, ask the right questions, and take initiative without needing close supervision; 
• Takes full ownership of their onboarding and development in the role, proactively building relationships with Office Managers in other regions to learn best practices 
• Bring strong attention to detail and a commitment to quality
• Be personable, confident, and able to engage with a wide variety of people, adapting your communication style as needed
• Be a true vibe-creator, helping the office feel energetic, welcoming and fun, and encouraging more people to come in and connect
• Have excellent written and verbal communication skills 
• Language Requirements: fluent in both German and English
• Be confident using G-Suite tools (Google Slides, Google Sheets, etc.)

BENEFITS & PERKS IN A NUTSHELL:

• Flexible working arrangements

• LinkedIn Learning

• Sabbatical & special leave policies

• WeRoad partnership

• Birthday, 24th + 31st December off

• Short term EU work policy

• Mobility Credit

• Health Insurance

• Employee assistance program

Plus more local benefits depending on your work location!

DIVERSITY, EQUITY & INCLUSION:

Freenow is an equal opportunity employer and we consider qualified applicants regardless of race, religion, national origin, gender, gender identity, sexual orientation, disability or age.
We want you to grow and evolve, bring your true self to work. 

SEE WHAT OUR AWESOME COLLEAGUES SAY ABOUT US:

ABOUT FREENOW:

We are Freenow, the European taxi app with the broadest multi-mobility offering, available in 9 markets and over 180 cities. Our app gives millions of passengers the freedom to move with a wide choice of services including taxis, private hire vehicles, carsharing, car rental, e-scooters, e-bikes, e-mopeds and public transport.Headquartered in Hamburg and led by our CEO Thomas Zimmermann, we are on a mission to make urban mobility more efficient, sustainable and inclusive.Since July 2025 we have been part of Lyft, a global mobility platform connecting riders and drivers for billions of rides across North America and Europe. Together we are building a more caring and connected world, creating new opportunities for innovation, growth and impact.