Office Manager

At Atom Computing, we build quantum computers using arrays of optically trapped neutral atoms that will empower customers to achieve unprecedented computational breakthroughs. Work alongside our Quantum Engineering, Control Systems, and Software teams to demonstrate the power of scalable, neutral-atom quantum computers.   Atom Computing is seeking an Office Manager in Copenhagen, Denmark who will play a vital role in supporting our growing team. The Office Manager will oversee the following areas:   ·       Workplace & Facilities Operations ·       Procurement, Vendor Management & Logistics ·       Executive & Administrative Coordination ·       Office Experience & Stakeholder Engagement The successful candidate for this role will have a positive attitude and a high level of professionalism, effectively multi-tasking in a fast-paced environment. They will be able to manage complex, multi-time zone scheduling as well as coordinating on and off-site activities. To excel in this role, the candidate will need to be able to manage confidential information, demonstrate excellent attention to detail and work with a sense of urgency. This position is required to be on-site in Copenhagen, Monday - Friday 9:00 - 17:00 Workplace & Facilities Operations

Ensure a safe, efficient, and well-maintained office and lab environment that supports daily operations.

Coordinate with property management to maintain cleanliness, functionality, and general upkeep of the office

Coordinate with team to ensure all facilities meet safety and environmental standards

Maintain a clean, organized, and professional working environment for employees

Serve as the point person for staff questions regarding the office space and office policies

Maintain a clean, well-stocked kitchen and break room area

Order, receive, and stock kitchen supplies such as snacks and beverages

Procurement, Vendor Management & Logistics

Manage purchasing processes, vendor relationships, and operational logistics to ensure the office and lab are properly equipped.

Serve as the point of contact for Purchase Orders, entering, submitting and tracking all orders in a timely manner

Assist with supplier follow-up as necessary

Act as the primary liaison with local vendors for lab equipment, repairs, and maintenance services

Order, receive and distribute office and IT supplies as needed

Move goods between trucks and warehouse storage areas via pallet jack

Executive & Administrative Coordination

Provide operational and administrative support to leadership and facilitate effective internal and external coordination

Manage a complex calendar, coordinating executive-level internal and external stakeholder meetings

Process NDA signatures with key partners and manage document retention

Facilitate business communication between members of management, staff, and external senior business contacts

Perform other administrative and office management duties as assigned

Office Experience & Stakeholder Engagement

Create a welcoming, professional office environment for employees, visitors, and partners

Assist with meeting coordination both internally and externally

Greet and interact with all office visitors in a professional and welcoming manner

Maintain the visitor management software platform

Assist with planning, coordinating, and facilitating in-office employee events

Organize daily office lunches via meal delivery platforms (Wolt, UberEats, etc.)

Experience & Education:

Associate’s degree

2+ years relevant administrative, hospitality or customer-service experience

Qualifications:

Ability to multi-task and work in a fast-paced, entrepreneurial office setting

Ability to work collaboratively with the management team in a fast-paced environment with professionalism

Positive, can-do attitude with customer service motivation

Ability to organize and systematically execute multiple projects at once with a keen attention to detail

Proficiency with Slack, Google Workspace and Microsoft Office applications

Judgment and discretion to maintain a level of confidentiality appropriate to various business situations

Excellent written and oral English communication skills

Self-starter with a strong work ethic and ability to see projects through to completion

Adaptability and willingness to explore and implement new ideas with an open mind

Ability to stand for long periods and handle manual lifting of light to moderately-heavy (<30 kg) equipment occasionally.