About this role

We’re looking for an Office Manager to join our office administration team in Singapore. You will report to and work directly with the Senior Administration Manager as a key member of the team responsible for smooth running of the office and facilities operations in high standard. 

You are confident, detail-oriented, friendly with helpful nature, able to effectively communicate with people at all levels. You will play a key role in providing exceptional office management, facilities support, and corporate event scheduling services to a rapidly growing company.

Role Responsibilities

Day-to-day office & facilities management:

• Manage the reception area, which serves as the first point of contact for visitors, vendors, applicants, and employees.
• Oversee the daily operations of the entire SG office, proactively identify and resolve any issues that arise, and provide timely updates.
• Ensure office supplies and facilities are well-stocked and in good condition.
• Monitor the overall office environment, cleanliness, and work atmosphere.
• Manage and oversee petty cash and expense claim submissions, ensuring proper documentation and reporting.
• Manage the Singapore office's budget
• Build good relationship with vendors, providing leadership in negotiating contracts, ensuring agreed service levels are attained, and providing feedback to vendors
• Respond appropriately to event and crisis 
• Oversee the travel arrangements for local employees, including detailed itinerary planning and optimizing travel schedules for business needs.
• Support the organization of company events and activities for the Singapore office employees
• Perform receptionist duties: visitors greeting, courier handling, office library management

Others

• Assist in other ad hoc tasks

Role Requirements

• At least 1 year hands-on experience in office and facilities management
• A friendly demeanor and approachable personality with willingness to assist all levels of staff within the organization.
• Values punctuality, professional appearance, and attention to detail.
• Get things done - Prioritize, focus and finish.
• High level of ownership. Feel responsible. Speak up if you see a problem.
• Confidentiality and discretion in handling company and employee information.
• Outstanding people skills – on the phone, in writing, and especially in person; the ability to work both independently and as part of a team.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software tools.

Optional

• Experience with a technology company or service-based business

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