Office & Fleet Coordinator (Part-Time, Contract-to-Hire)

What You’ll Own

This position plays a critical role in maintaining organization, compliance, and operational efficiency across the company.

Office & Administrative Coordination

• Maintain organized digital and physical filing systems

• Manage incoming calls and professional email communication

• Prepare reports, correspondence, meeting notes, and documentation

• Support senior management with documentation and follow-ups

• Maintain structured records and ensure document accuracy

• Assist in maintaining internal systems and documentation processes

Fleet & Equipment Coordination

• Track vehicle registrations, renewals, and compliance deadlines

• Maintain fleet files (titles, registrations, insurance, maintenance records)

• Coordinate vehicle maintenance scheduling and vendor communication

• Monitor service intervals and maintain maintenance logs

• Track BIT inspections and required compliance documentation

• Assist with fuel card tracking and reporting

• Prepare and review Shop & Fleet Purchase Orders and related invoices

• Provide organized fleet status updates to management

What We’re Looking For

• 2–5 years of administrative, office coordination, or fleet support experience

• Construction or fleet management experience strongly preferred

• Strong proficiency in Microsoft Office (especially Excel)

• Comfortable with Google Workspace tools

• Highly organized with strong attention to detail

• Clear, professional written and verbal communication skills

• Ability to prioritize and manage multiple deadlines

• Self-starter who works independently without constant direction

• Comfortable working in a fast-paced, growth-oriented environment

• Authorized to work in the United States

• 18+ years of age

Bonus Qualifications

• Experience with fleet management software

• Bilingual English/Spanish

What Success Looks Like

Within 90 days:

• Fleet documentation is fully organized and up to date

• Registration and compliance deadlines are proactively managed

• Maintenance logs are structured and accurate

• Senior management receives timely and organized support

Why Join Pramira?

This role is ideal for someone who wants responsibility, ownership, and room to grow within a stable, expanding general contractor. You will directly impact organization, compliance, and operational flow.

Equal Opportunity Employer

Pramira is committed to providing a workplace where everyone can thrive. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.