We are looking for an experienced and hands-on Office & Facilities Management Assistant Manager to lead daily operations across our office facilities. This role will oversee a team of 3-4 internal staff and manage a range of outsourced service providers including courier services, office security, and cleaning services. The ideal candidate has strong operational, leadership, and vendor management skills, with a passion for creating a safe, clean, and productive working environment.
Office & Facilities Operations
- Ensure the smooth operation of all office facilities, including general maintenance, space management, and asset upkeep.
- Monitor cleanliness, security, and workplace safety in all company locations (HO and Training Center)
- Maintain accurate records of facility maintenance schedules and vendor contracts.
- Coordinate office repairs, renovations, and preventive maintenance with vendors and building management.
Vendor & Service Provider Management
- Manage contracts and relationships with outsourced vendors (e.g., cleaning, security, courier services, building maintenance, pantry supply).
- Conduct regular service reviews and resolve performance issues with vendors.
- Oversee procurement and inventory of office supplies, pantry stock, furniture, and facility-related tools.
Budgeting & Cost Control
- Assist in budgeting and monitoring office & facility-related expenses.
- Identify cost-saving opportunities without compromising quality or service levels.
Support for Events & Projects
- Support internal events such as town halls, training sessions, and company gatherings with logistics and venue readiness.
- Collaborate on office expansion or relocation projects, including planning, fit-out coordination, and move logistics.
Team Leadership & Oversight
- Lead and supervise a small team of internal Office & Facilities team members.
- Manage day-to-day tasks and team schedules to ensure smooth office operations.
- Oversee outsourced personnel such as security guards, janitors, and courier staff, ensuring service level compliance.
Business Trip
- Generally, follow SOP Business Travel and Expenses in reviewing and approvals for Business Trip which are submitted by employees or GA Staff.
- Reviewing the expenses of Corporate Grab or Blue Bird, including approving top up requests from employees.
- Bachelor’s degree in Business Administration, Facility Management, or a related field.
- Minimum 4-6 years of experience in office/facilities management or general services, with at least 1-2 years in a supervisory or assistant managerial role.
- Familiarity with workplace safety and building maintenance standards.
- Strong organizational, problem-solving, and multitasking abilities.
- Excellent communication and interpersonal skills.
- Comfortable working in a fast-paced environment with shifting priorities.
- Experience in managing multi-location office operations is a plus.
- Proficient in Microsoft Office or Google Workspace tools.
