Office Coordinator

van den Boom & Associates is a US-based professional services firm. We specialize in supporting life science companies 👩‍🔬 primarily in the roles of part-time finance, accounting, HR, and operational support.

We are seeking a highly organized Office Coordinator to become the next superhero on our internal operations team!

Check out our website to learn more: https://vandenboomassociates.com/

✨ ABOUT THE ROLE

The Office Coordinator will oversee day-to-day office operations, provide administrative assistance to local and US-based teams, and support various projects on the operations team. This position is full-time and requires a high level of organization, professionalism, and initiative. You’ll be the go-to person for office logistics, ensuring our US and PHL workspaces are well-maintained.

POSITION TYPE: Full-time, night shift

WORK ARRANGEMENT: Hybrid

🦸‍♂️ YOUR MISSION

• Oversee daily office operations for US and PHL offices, including supplies, maintenance, and vendor coordination

• Assist with scheduling, meeting coordination, and administrative tasks for leadership and project teams

• Help in coordinating office meetings (in collaboration with PH and US Operations)

• Support the operations team with special projects, data entry, and reporting

• Ensure compliance with office and building policies and assist in implementing operational best practices

• Perform other administrative or operational duties as assigned by management

✅ YOUR SUPERPOWERS

• Comfortable working US CST night shift hours

• Bachelor’s degree in business administration or related field

• Minimum of 5 years of professional experience in a related field

• Experience working in a professional services environment preferred

• Strong organizational and time-management skills, with the ability to manage multiple priorities

• Tech-savvy, detail-oriented, and comfortable learning new systems quickly

• Self-directed, able to work with minimal supervision, and proactive in problem-solving

• Excellent English communication and writing skills

• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) required

• Experience using similar systems to Asana and Expensify strongly preferred

vdB&A is an equal opportunity employer. We welcome and consider qualified applicants regardless of race, religion, gender identity, sexual orientation, disability, or any other status protected by applicable law.