Who We Are
Hi! We’re Thinkingbox, a brand experience agency driven by craft and curiosity. Our team blends diverse perspectives in design, technology, and strategy to push boundaries and deliver innovative work for our clients. We’re a curious group that loves to think big, keep learning, and create meaningful experiences. Culture is at the heart of who we are, and our offices are hubs of natural collaboration. From hanging out with our office dogs to enjoying Thursday happy hours, we keep our work environment vibrant, welcoming, and fun. Each year, we also encourage our people to spend a month exploring the world, whether that means working from another office or even from the beaches of Mexico, to expand their perspectives and bring fresh inspiration back to the team.
The Opportunity
We are looking for an organized, positive, and proactive Office Coordinator for our Salt Lake City office. This person will be the face of the office and a key support partner across the business. In this role you will support smooth office operations, provide executive assistant support to senior leadership, coordinate internal projects, and assist with administrative needs.
This role is ideal for someone who enjoys multitasking, thrives in a creative environment, and loves bringing people together to build culture and community. You will help keep our office welcoming and operational, support our leadership team, coordinate internal initiatives, and plan events that connect and energize our SLC team.
What You'll Be Doing
Office Coordination
Greet all visitors and serve as the first point of contact for the office
Answer phones and manage incoming mail and packages
Maintain a clean, organized, and well stocked office environment
Coordinate vendors including cleaning services, suppliers, and building contacts
Assist with onboarding tasks such as desk setup and office access
Executive Assistant Support
Assist with managing calendars and scheduling for the Chief Operations Officer and Chief Creative Officer
Support travel arrangements, meeting preparation, note taking, and follow ups
Assist leadership with light research and administrative tasks
Project Coordination
Support internal project timelines, task tracking, and team communication
Help prepare documents, presentations, and meeting materials
Collaborate across departments on assigned projects
Culture and Events
Champion a positive and connected office culture
Plan and execute office events, team lunches, social gatherings, and holiday celebrations
Coordinate industry related outings and community engagement activities
Partner with the People and Culture team on company programs
Administrative Support
Support expense tracking
Order office supplies and equipment
Handle general administrative tasks as needed
What You'll bring
Friendly, professional, and people focused
Highly organized with excellent attention to detail
Strong multitasker with the ability to prioritize and stay ahead of needs
Excellent written and verbal communication skills
Proactive problem solver who takes initiative
Experience in office coordination or administrative roles preferred
Experience supporting executives is an asset
Equal Opportunity
At Thinkingbox, we are committed to fostering an environment where everyone feels included, valued, and heard. We believe that diversity is our creative strength, and it’s the blend of unique experiences and perspectives that drives our best problem-solving and innovation. The outcome? Greater creativity, growth, and meaningful impact. We encourage all applicants, regardless of race, ethnicity, religion, gender, sexual orientation, age, disability, or gender identity, to apply and bring their unique talents to our team.
To Apply
Thank you for applying to Thinkingbox! Please include your resume with your application. Due to the high volume of applications, we may not be able to reach out to everyone individually. However, rest assured that all applications are stored in our talent database and will be considered for future opportunities!
