Office Coordinator (req-212)

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.

You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around Respect, Engagement, Customer Service, Integrity, Teamwork, and Excellence in everything we do for our employees, clients, partners, and communities. We believe success is best when we listen and lead with empathy; model high standards of ethics to provide a rewarding candidate experience; work hard, have fun, and appreciate the strengths we all bring to the team; and empower our employees to create innovative and trusted results.

We are looking for a dynamic Office Coordinator to join our team! The Office Coordinator plays a key role in ensuring the smooth, day-to-day operation of the corporate headquarters while providing high-quality support to employees, guests, and leadership. This position is responsible for office operations, facilities coordination, administrative support, and assistance with company-wide meetings and events. The role requires strong organizational skills, attention to detail, adaptability, and a service-oriented mindset.

Given the nature and scope of the responsibilities, this role is exclusively based at the corporate headquarters in Tysons, VA.

The responsibilities of the Executive Support Specialist include, but are not limited to:

•  Act as the primary on-site point of contact for employees and visitors, fostering a professional, welcoming, and well-organized office environment
• Support the smooth daily operation of the headquarters office by coordinating access, facilities, and shared resources
• Manage office access and logistics, including badges, fobs, parking validations, and assigned garage spaces
• Ensure the office is consistently well-stocked and functional by overseeing supplies, refreshments, and shared spaces.
• Coordinate facility services and maintenance requests, including cleaning and building support, to maintain an efficient and comfortable workplace
• Reserve, prepare, and manage conference rooms and tenant lounges to support meetings, collaboration, and events
• Provide administrative and operational support such as mail distribution, document shredding coordination, storage organization, and business card management
• Support employee onboarding by preparing and distributing new-hire welcome packages
• Assist with or lead planning, logistics, setup, and on-site support for office meetings, company events, and special gatherings

Requirements

• High School Diploma
• At least 1 year of experience in a professional office environment providing administrative support
• Exceptional organizational skills and attention to detail
• Strong verbal and written communication skills to interact effectively with employees, visitors, and vendors
• Ability to manage multiple priorities in a dynamic, fast-paced environment
• Proficiency with office software and basic office technology

Benefits

CATHEXIS offers competitive compensation packages to all eligible employees. Our goal is to provide a compensation package that reflects the value you bring to our team, is competitive with national average market rates, and promotes your financial security and personal well-being. The anticipated hourly rate for this role is $24.00 - $28.00. Please note that the salary information provided is a general guideline. CATHEXIS considers various factors in its final offer, including location, qualifications, experience, and skills. 

• Performance Bonuses
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan (Traditional and ROTH)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• 11 Federal Holidays
• Parental Leave
• Commute Benefits
• Short Term & Long Term Disability
• Training & Development
• Wellness Program
• Community Outreach Initiatives

CATHEXIS is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability EEO IS THE LAW.  If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Recruiting Department [email protected]