Office Coordinator

NOTE:  This position will be based full-time in our Houston, TX office located in CityCentre.

POSITION SUMMARY: The Office Coordinator provides daily Administrative, Reception & Facilities office operations support, serves as the welcoming front-desk presence for employees and visitors, and provides administrative, HR, and facilities support as requested. This role keeps the workplace running smoothly by combining organization, communication, and hands-on facilities coordination. Collaboration with the administrative team is crucial to the success of the position. This is an on-site position that requires consistent presence at our Houston office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Front Desk Operations

1. Greet visitors professionally, manage visitor badges and logs, and ensure adherence to facility access and export compliance procedures. Conduct daily badge inventory and maintain discretion for confidential or high‑sensitivity visits.
2. Screen and route incoming calls, emails, and general inquiries.
3. Manage incoming and outgoing mail, packages, and deliveries, ensuring timely and accurate distribution.
4. Maintain a clean, organized, and welcoming lobby, reception area, and conference rooms, ensuring supplies and materials are stocked.

Administrative Support

1. Assist the Office Manager in designing and enhancing office processes and guides, and help ensure successful rollout.
2. Provide administrative support to managers and department leads, including scheduling, meeting coordination, basic travel arrangements, and expense report assistance.
3. Lead planning and coordination of corporate employee events and NuScale-hosted meetings, including preparing materials, ordering and managing of catering, room setup, and post-event clean up.
4. Employee gift coordination. Flower requests, retirement gifts, etc.
5. Propose annual timeline of suggested events to HR management.   Be proactive in all coordination of internal and external event management, overseeing tasks throughout event planning process.
6. Provide administrative support to HR.

Facilities Coordination Duties

1. Liaise with building management to coordinate service requests, repairs, and preventative maintenance.
2. Order and maintain office supplies, kitchen essentials, and other necessary materials.
3. Serve as Fire Warden and support adherence to fire and safety protocols. 
4. Partner with IT to support new‑hire setups and all interoffice moves, providing hands‑on assistance with workstation preparation, equipment placement, and non‑technical setup tasks or repairs.
5. Performs other duties as assigned 

CORE COMPETENCIES: To perform this job successfully, the individual must demonstrate proficiency in the essential functions of the position and meet expectations in each required competency.

• Problem solving: Identifies and resolves problems promptly, evaluates information effectively, and uses sound judgment while working independently while seeking input when needed.
• Oral/written communication: Listens carefully and communicates clearly and professionally, ensures accuracy and clarity in written work, interprets information effectively, and builds strong interpersonal networks within the organization.
• Planning/organizing: Plans and prioritizes work activities effectively, organizes and tracks personal and project timelines, and manages time efficiently.
• Adaptability: Demonstrates flexibility in a dynamic work environment by effectively managing competing priorities and adapting to frequent interruptions, changes, delays, and unexpected events.
• Dependability: Consistently punctual and reliable in attendance, meets management expectations and actively seeks feedback to enhance performance.
• Team Building: Builds strong interpersonal networks and promotes trust across the organization. Leads consensus by engaging all stakeholders, helping them understand differing perspectives, align on requirements and limitations, and collaborate to develop the best solution.
• Safety Culture: Adheres to the NuScale Safety culture and is expected to model safe behavior and influence peers to meet high standards.
• Quality Assurance: Demonstrated understanding and implementation of quality assurance regulations, standards and guidelines of 10 CFR 50 Appendix B, 10 CFR 21, and NQA-1.

MINIMUM SKILLS, QUALIFICATIONS AND ABILITIES:

• Education: A minimum of High School diploma is required. A 2- year or 4-year degree is preferred.
• Experience: A minimum of five years of facility operations and/or front desk experience is required. Must have strong skills in MS office suite, Word, and Outlook.
• Industry Requirements: Eligible to work under Department of Energy 10 CFR Part 810.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to understand and communicate clearly using a phone, personal interaction, and computers.
• Ability to learn new job functions and comprehend and understand new concepts quickly and apply them accurately in a rapidly evolving environment.
• The employee frequently is required; to sit and stand; walk; bend, use hands to operate office equipment; and reach with hands and arms.
• Ability to travel nationally and locally using common forms of transportation.

Disclaimer: Employee(s) must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing significant safety threat to self or others.  The above statements are intended to describe the general nature and level of work being performed by employee(s) assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all employees in this classification.

NuScale Power, LLC is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, or veteran status.

Pay and Benefits: 

The target pay range for this position is $26.45 - $31.93 hourly.  The full pay range is $23.72 - $37.10 hourly. 

At NuScale, compensation decisions are determined using factors such as relevant job-related skills, full-time working experience, education and training, equity within the department. 

For information on employee benefits, please visit our Careers Overview page:  Employee Benefits | NuScale Power