Office Coordinator

Multi Media LLC is seeking an Office Coordinator for our Irvine and Los Angeles locations. The ideal candidate is highly organized, customer-focused, and capable of managing multiple tasks in a fast-paced environment. You will be responsible for maintaining a warm, welcoming reception area, promptly handling any urgent matters, and ensuring efficient day-to-day office operations. Ultimately, your role is to greet guests in a positive manner and execute all administrative responsibilities with the highest level of quality and attention to detail.

Responsibilities:

• Oversee and maintain the office environment, i.e. maintain a clean, warm, and friendly atmosphere
• Decorate for office celebrations such as holidays, birthdays, etc.
• Greet and assist visitors when they arrive at the office
• Manage calendar appointments i.e. schedule, confirm, and coordinate meetings as needed
• Monitor office supplies inventory and place orders as needed
• Assist in vendor relationship management
• Act as liaison between the Irvine and Los Angeles offices
• Assist with onboarding and offboarding employees
• Support other teams with various administrative tasks

Requirements

Qualifications:

• High School Diploma required, Associates or Bachelors degree preferred
• Ability to network, engage and interact with all clients, guests and members
• Strong customer service and organizational skills
• Competence with basic computer skills, Microsoft Suite (Word, Excel, Outlook) and web applications

Benefits

What you’ll get:

• Fair and competitive base salary
• We share success—our bonus program scales with company performance, offering up to 20-30% in achievable bonuses, with potential for 90%!
• Health, Vision, Dental, and Life Insurance for you and any dependents, with policy premiums covered by the Company
• Long & Short term disability insurance
• Unlimited PTO
• Annual Year-End Company Closure
• Optional 401k with 5% matching
• 12 Paid Holidays
• Paid Lunches in-office, or if Remote, a $125/week stipend via Sharebite
• Employee Assistance and Employee Recognition Programs
• And much more!

The Base Salary range for this position is $65,000 to $75,000 USD. This range reflects base salary only and does not include additional compensation or benefits. The range displayed reflects the minimum and maximum range for a new hire across the US for the posted position. A candidate’s specific pay will be determined on a case-by-case basis and may vary based on the candidate’s job-related skills, relevant education, training, experience, certifications, and abilities of the candidate, as well as other factors unique to each candidate.

Multi Media, LLC is an equal opportunity employer and strives for diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We encourage people from underrepresented groups to apply!