Office Coordinator

Let's start with the role

The role is to ensure that our office operations run smoothly and are successful in supporting other business activities.

• Follow office workflow procedures to ensure maximum efficiency;
• Maintain files and records with effective filing systems;
• Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.);
• Facilitate and assist in the organization of top management’s workshops and meetings;
• Make our office guests feel welcome and be our welcome face for the new hires;
• Monitor office expenditures and handle all office contracts (rent, service etc.);
• Monitor office supplies inventory and place orders;
• Assist in vendor relationship management.

What you'll bring

• Proven experience as office coordinator or in a customer-centric role;
• Good knowledge of MS Office, basic knowledge of Excel;
• Excellent communication and interpersonal skills;
• Organized, apply task prioritisation as well as multitasking;
• Be reliable, patient and maintain a professional demeanor;
• Associate’s/College degree; BSc/Ba in business administration or relevant field is a plus;
• Experience in travel arrangements and ticketing will be considered an asset.