We are seeking an experienced and highly organized Office Coordinator to support daily administrative operations and ensure our headquarters runs smoothly. This role requires a personable, detail-oriented individual who can multitask effectively, react quickly under pressure, and maintain a high level of professionalism. The Office Coordinator will manage mail and packages, support office organization, and assist with office events, supplies, and cross-functional needs.
This position will report onsite, Monday through Friday in Aventura, FL.
Responsibilities
Receive, log, and distribute daily mail and packages
Review incoming mail for high-priority items and ensure expedited handling
Scan and route all incoming mail appropriately
Manage confidential and sensitive information with discretion and timeliness
Assist with event and off-site meeting setup and clean-up
Monitor daily lunch program deliveries; manage setup and make recommendations to reduce waste
Validate guest parking tickets and provide assistance to visitors as needed
Communicate with building management and security regarding incoming guests and vendors
Manage conference room scheduling, readiness, and upkeep; ensure rooms are properly equipped and reset between meetings
Oversee inventory of office snacks, beverages, and supplies; coordinate with facilities and vendors for restocking
Provide day-to-day operational support to the to Executive Assistant to the CEOs and assist with special projects as needed
Maintain confidentiality at all times regarding employees and third-party information
Be physically able to work onsite during business hours and lift packages up to 20 lbs as required
Preferred Qualifications
A./B.S. degree preferred but not required with adequate experience
1-2 years of reception, office coordination or administrative experience
Computer proficiency and working knowledge of GSuite and Gmail
Excellent verbal and written communication skills Ability to stay calm under pressure in a fast-paced environment
Creative thinker with a keen eye for process improvements
Attention to detail with ability to manage multiple priorities and responsibilities
Ability to work well either independently or as part of a team
Compensation
Gopuff pays employees based on market pricing and pay may vary depending on your location. The salary range below reflects what we’d reasonably expect to pay candidates. A candidate’s starting pay will be determined based on job-related skills, experience, qualifications, interview performance, and market conditions. These ranges may be modified in the future. Exceptions may be made for exceptional individuals. For additional information on this role’s compensation package, please reach out to the designated recruiter for this role.
This role is eligible for a discretionary annual cash bonus and participation in Gopuff’s equity incentive plan.
Base Salary Range: $60,000 - $65,000
What We Offer
Medical/Dental/Vision Insurance
401(k) Retirement Savings Plan
HSA or FSA eligibility
Long and Short-Term Disability Insurance
Mental Health Benefits
Fitness Reimbursement Program
25% employee discount & FAM Membership
Flexible PTO
Group Life Insurance
EAP through AllOne Health (formerly Carebridge)
At Gopuff, we know that life can be unpredictable. Sometimes you forget the milk at the store, run out of pet food for Fido, or just really need ice cream at 11 pm. We get it—stuff happens. But that’s where we come in, delivering all your wants and needs in just minutes.
And now, we’re assembling a team of motivated people to help us drive forward that vision to bring a new age of convenience and predictability to an unpredictable world.
Like what you’re hearing? Then join us on Team Blue.
#LI-GOPUFF
Gopuff is an equal employment opportunity employer, committed to an inclusive workplace where we do not discriminate on the basis of race, sex, gender, national origin, religion, sexual orientation, gender identity, marital or familial status, age, ancestry, disability, genetic information, or any other characteristic protected by applicable laws. We believe in diversity and encourage any qualified individual to apply.
