Office Coordinator

AI overview

Manage daily operations at Evolution's reception, providing high standards of service and maintaining administrative records in a dynamic office environment.

This is a front-facing role in a fast-paced office environment, requiring frequent interaction with employees, visitors, and external partners. The role involves managing multiple responsibilities in parallel, working with changing priorities, and maintaining high professional and service standards. The successful candidate will be comfortable working independently, making day-to-day decisions, and adapting quickly to operational needs.

Key responsibilities

Manage daily work at Evolution reception
Greet, assist, and/or direct the public to the appropriate host employee
Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries, receive/register and send mail and cargos from/to company parties or partners
Manage Biometric (finger-print) system, taxi service, visitors’ sign-up system, and register visitors in line with the policy
Cooperate with Security
Coordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc.
Ensure compliance with all company policies, procedures, and guidelines
Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms
Replace colleagues during their vacations, sick leaves, and other absences
Deal with customer complaints or issues
Suppliers management and supervision
Assist with daily purchases
Other direct managers assigned duties

Secondary education
Fluent knowledge of English and Bulgarian
High sense of responsibility, punctuality, accuracy, flexibility and attention to details
Ability to accurately fulfill the Office Management orders and work tasks
Tact and discretion for dealing with confidential information
Multitasking - adaptable approach to work, the ability to work with fast-paced, ever changing environment
Ability to work independently and in a team
Good communication skills

We Offer

Inclusive, international and multicultural environment
Modern, high-tech office with easy access by public transport
Professional and personal development
Reliable and friendly colleagues