Office Coordinator

We are looking for a new addition to our international Office Management team to be based in our studio in Southfield, Michigan. The successful candidate will be responsible for managing our 3rd US studio with the basic responsibilities and expectations as follows:

• Maintain office services by organizing office operations and internal client service;
• Design, maintain and implement policies and procedures for document workflow, office physical security, and visitor handling;
• Maintain good working conditions and office efficiency by planning and implementing office systems, layouts, equipment at the same time looking for cost-efficiency;
• Maintain the condition of the office and arrange necessary technical repairs via ticketing system;
• Assisting to Office Manager with Preparation of Office Management department budget for the Michigan office. Allocate and control financial resources within its own area consistent with goals, priorities, and budget. Analyses variances; initiating corrective actions if needed;
• Develop and maintain a system of OM KPIs;
• Keep office equipment inventory list and mark all inventory items with inventory numbers;
• Organize corporate events, team buildings;
• Maintain general office tidiness and supervision of cleaners’ performance;
• Greet, assist, and/or direct the public to the appropriate host employee;
• Dealing with incoming/outgoing correspondence in line with the policy, sign for deliveries and direct them to the appropriate staff member, receive/register and send emails and cargos from/to company parties or partners;
• Assist with business trip arrangements;
• Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms;

• Excellent written and verbal communication skills;
• Experience with standard software applications, including MS Office, Windows;
• Data analysis skills with ability to produce reports, KPIs;
• High sense of responsibility; 
• Effective multitasking, strong project management and time management skills;
• Outgoing personality with fast thinking and proactive attitude;
• Flexible and able to work in a fast-paced, ever-changing environment;
• Proven skill to run information search and draw information from various sources;
• The ability to accurately fulfil the direct management orders and work tasks;
• Collaborative work style and commitment to get the job done

• Competitive Salary $45k
• 401k Employer Match
• Paid Time Off
• Paid Holidays
• Discounted Gym Membership
• Employee Referral Program
• Medical, Dental & Vision Insurance Plans
• Company Paid Life and AD&D Insurance
• Commuter Flexible Spending Account (FSA)
• Nationwide Employee Discount Program
• Full Training & Growth Opportunities