About the Role
As an Office Coordinator, you will manage office logistics, support internal operations, and assist in administrative functions. You will work closely with leadership and cross-functional teams, playing a key role in keeping our workplace running efficiently and ensuring team members have the resources they need to succeed.
What You’ll Do
- Oversee office operations, ensuring a well-organized, stocked, and functional workspace.
- Manage vendor relationships (e.g., office supplies, facilities, IT equipment, catering).
- Coordinate company events, team offsites, and internal meetings.
- Serve as the primary point of contact for office-related inquiries and support.
- Assist in streamlining and improving operational processes across departments.
- Support HR and People Operations with onboarding new hires, maintaining employee records, and coordinating team activities.
- Help manage company-wide tools and systems (e.g., Slack, Zoom, Asana, Notion, Salesforce).
- Track and manage operational budgets related to office expenses, employee perks, and administrative costs.
- Provide scheduling, travel coordination, and administrative support to executives as needed.
- Assist with expense management, invoice processing, and financial reconciliations.
- Support internal communications by coordinating the preparation of reports, presentations, and company-wide updates.
What You Bring
- 2+ years of experience in office management, operations, or administrative roles, ideally in a startup or growth-stage SaaS environment.
- Strong organizational skills with the ability to multitask and prioritize competing demands.
- Excellent communication and interpersonal skills, with a proactive and problem-solving mindset.
- Proficiency in Google Workspace (Docs, Sheets, Slides), Slack, and other productivity tools.
- Experience managing vendors, budgets, and operational workflows.
- Ability to work independently while collaborating effectively with cross-functional teams.
