Office Coordinator

From the beginning, our goal was to establish an advisory firm that stands apart from the rest – one that is grounded in our Core Values and dedicated to creating a positive experience not just for our clients, but for our people too. We firmly believe in the strength of collaboration, enthusiasm, generosity, and perseverance as the driving forces behind our success. With advisory solutions spanning accounting and risk, technology-enabled transformation, and transactions, we partner with our clients to solve today’s challenges and deliver present and future value. Our commitment to our people has earned us numerous awards including Inc5000's Fastest Growing Companies and Glassdoor's Best Places to Work. Explore what our employees have to say about our unique culture by clicking here. We’re looking for an Office Coordinator to join our growing team where excellence is a priority, collaboration is the norm, energy is contagious, and the opportunity to make an impact is endless. This role will support our Tysons Corner (Headquarters) office location and This role requires a service mindset, a keen eye for details, a high energy level, a desire to collaborate and the ability to creatively solve problems while remaining poised and polished.  This role is the “face” of the Tysons office and makes all employees and guests feel welcome by ensuring clean working and social areas, well-stocked supplies, and making it easy for people to interact and be productive and takes pride in the experience of both employees and visitors. Ability to positively interact with Executives, employees and external vendors and candidates is essential.  This position requires presence in the office 5 days per week.  What You'll Do:

Act as the point-of-contact for the Tysons Corner office: warmly greet guests upon arrival and departure, manage office badges and gym waivers, address employee queries regarding office management issues (e.g., supplies, hardware, travel recommendations). 

Maintain the office environment daily, ensuring it meets the highest standards of cleanliness, including all areas of the kitchen (including refrigerator and microwaves). Ensure that all coffee and snack stations throughout the office are fully stocked and that all other necessary pantry items are stocked and easily accessible for employees. 

Manage inventory of all office and kitchen supplies as well as maintain the organization of all supply closets, cabinets, and bins. 

Liaise with building management to ensure all floors, bathrooms, and other areas maintained by the building meet high standards. 

Manage office space configurations and office equipment/technology. 

Reserve, maintain, and manage meetings/appointments for conference rooms and assist with technology set-up for meetings. Be on-site to manage all leadership meetings and ensure technology is functioning properly. Ensure supplies are in each conference room, including instructions on accessing technology. 

Order and organize catering for meetings as requested. 

Organize bi-weekly office lunches. 

Occasionally support before/after-hours events and meetings. 

Support local offsite meetings as needed. 

Serve as a point-of-contact for engagement needs of the office such as ordering employee gifts or flowers, helping mark ad hoc celebrations (anniversaries, birthdays, etc). 

Ensure all Tysons office new hires are included in all firmwide Town Halls. 

Act as the main point of contact for building management and maintain vendor relationships and contracts, including parking, Datawatch for badge management, and other service providers. 

Update and maintain office policies as necessary (e.g., Company Contact List, Emergency Response Plan, Employee Office Expectations, etc). Work with office leadership and the Business Manager to ensure compliance across the employee population. 

Liaise with the IT team for office-related technology issues or requests. 

Support 1-2 executive level individuals as needed. 

Responsible for on-time and accurate completion of expense reports for Partners as assigned. 

Provide back-up for key functions, including the EA team and other OD team needs as requested. 

Provide DC office marketing support for charitable events and other needs. 

Provide support to the DC Managing Partner, including catering needs, supplies, room scheduling, and other event needs. 

Assist with ad hoc operational projects and tasks, such as record keeping, material preparation/printing for trainings, ordering gifts on behalf of employees, etc. This includes frequently handling items outside of the job description as needed. 

Frequently walking, standing, kneeling, reaching, squatting, stooping/bending, and lifting and carrying objects up to 30 lbs. 

Requirement to be in the office Monday – Friday, 9:00 am – 5:00 pm. 

What You'll Bring:

Minimum of two years of related business experience, preferably within a professional services firm or similar environment. 

Proficient in Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook. 

Excellent presentation, verbal, and written communication skills. 

Ability to multi-task and work autonomously as well as proactively collaborate with the admin team and broader Organizational Development team 

Ability to prioritize multiple projects, strong organizational skills, and extreme attention to detail. 

High energy, enthusiasm, and an entrepreneurial spirit. 

Creativity, self-confidence, and flexibility. 

Great sense of humor required!