Office Assistant

COMPANY OVERVIEW

ThreatLocker® is a leader in endpoint protection technologies, providing enterprise-level cybersecurity tools to improve the security of servers and endpoints. The ThreatLocker® platform with Application Allowlisting, Ringfencing™, Storage Control, Elevation Control, Endpoint Network Control, Configuration Management, and Operational Alert solutions are leading the cybersecurity market toward a more secure approach of blocking the exploits of application vulnerabilities.

POSITION OVERVIEW

The Office Assistant supports the day-to-day operations of the office by providing administrative, logistical, and organisational support across multiple departments. This role is critical in ensuring a smooth, efficient, and professional working environment. 
This role operates under the direction of the APAC Regional Director. 

JOB SCOPE

ThreatLocker's Office Assistant works under the direction of the APAC Regional Director and is responsible for, but not limited to: 

• Assists with general office administration duties, including filing, calendar management, meeting scheduling, and coordination 
• Prepares and prints memos, correspondence, reports, and other documents as required 
• Performs accurate and timely data entry and maintains internal records 
• Supports administrative functions across departments, including logistics, shipping, and inventory management 
• Greets clients and visitors, manages the reception area, and ensures appropriate visitor coordination with staff 
• Maintains a clean, organised, and presentable office environment, including common areas and kitchen 
• Monitors and communicates building updates, notices, and facilities-related information to staff 
  
• Ensures kitchen and office supplies are stocked, monitored, and reordered as needed 
• Provides logistics support for internal initiatives, meetings, and company-sponsored events, including trade show preparation 
• Assists personnel with travel bookings, including flights, accommodation, and itineraries, ensuring all arrangements are completed smoothly 
• Supports the execution of company-sponsored events and activities 
  
• Performs other duties as assigned 

REQUIRED QUALIFICATIONS

• Ability to work effectively with limited supervision 
• Excellent communication skills (both written and verbal) 
• Strong attention to detail and organisational skills 
• Proficiency with computers, preferably Microsoft Office Suite (Word, Excel, Power Point)
• Strong multitasking and time management abilities 
• Willingness to work a flexible schedule as and when needed 

WORKING CONDITIONS

The duties described below are representative of those encountered while performing the essential functions of this position. If necessary, reasonable accommodation may be requested and will be evaluated for its relationship to the essential functions that must be performed.

• Job will generally be performed in an office environment but may require travel to visit company offices and/or property locations.
• While performing duties of this job, would occasionally require to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk and hear, and use fingers and hands to feel objects and tools.
• Must occasionally lift and/or move up to 15 KG
• Specific vision abilities required include close vision, distance vision, depth perceptions, and the ability to adjust focus.