Office Assistant

Who We Are

Headquartered in New York City, Take-Two Interactive Software, Inc. is a leading developer, publisher, and marketer of interactive entertainment for consumers around the globe. We develop and publish products principally through Rockstar Games, 2K, and Zynga. Our strategy is to create hit entertainment experiences, delivered on every platform relevant to our audience through a variety of sound business models. Our pillars - creativity, innovation, and efficiency - guide us as we strive to create the highest quality, most captivating experiences for our consumers. The Company’s common stock is publicly traded on NASDAQ under the symbol TTWO. For more corporate and product information please visit our website at http://www.take2games.com.

The Challenge

The Office Assistant at Take-Two Interactive plays a critical role in ensuring a positive and productive workplace for all employees. Ability to multi-task daily office administrative support and providing a welcoming environment to office visitors are key factors in this role. You will also get a chance to interact with the global Workplace team, learn and develop new skills, and coordinate corporate events.

PLEASE NOTE: This is a fixed-term replacement contract (CDD) for maternity leave.

What You’ll Take On

• Manage reception and ensure the offices are adequately prepared with a professional outlook to welcome staff and visitors.
• Managing access for visitors and vendors.
• Provide excellent and timely administrative support to all employees.
• To support with any tasks required by site specific departments.
• Manage local and international post and couriers, coordinate any courier request and delivery with employee/recipient.
• Oversee the meeting room diary and conduct regular checks to ensure the meeting room is kept clean, tidy and ready for meetings.  Carry out any special requests as required.
• Responsible for updates and maintenance of the reception playbook on a regular basis.
• Maintain office vendor list, coordinate reactive and proactive maintenance works. Support with contract administration.
• Work closely with Workplace manager and provide constant updates on office status and vendor relationship.
• Responsible for ensuring space planning and floor plans are up to date.
• Ensuring Emergency Response Preparedness documents are up to date. E.g., Fire evacuation plans.
• Identify and implement any general health & safety procedures within the office.
• Carrying out Health & Safety onboarding – to include first aid and fire safety information - responsible for the new starter process from the point of view of the Workplace team by working with HR to ensure all new starters are issued with relevant paperwork, badge and keys.
• Coordinate training for First Aid and Fire Wardens and communicate to the office.
• Manage and coordinate office Food & Beverage Program.
• Manage local cleaning team daily tasks.
• Maintain regular communication with Landlord on building services.

What You Bring 

• 1-2 years experience in a Reception, Office Assistant or Office Administration role
• Proficiency in Microsoft Office suite
• Business proficiency in English and French
• Health and Safety, First Aid and/or Fire Safety experience a plus

What We Offer You

• Great Company Culture. Ranked as one of the most creative and innovative places to work. Creativity, innovation, efficiency, diversity and philanthropy are core tenets of our organization and are integral drivers of our success.
• Growth. As a global entertainment company, we pride ourselves on creating environments where employees are encouraged to be themselves, to be inquisitive and collaborative and to grow within and around the company.
• Work Hard, Play Hard. Our employees bond, blow off steam and flex some creative muscles through onsite fitness classes and at onsite gyms, company parties, game release events, and regular social events.
• Benefits. Include, but aren't limited to: healthcare insurance for high-quality medical and dental care that covers hospitalization, optical care, alternative medicine, and flu vaccines; Per Obligatoire pension plan; 50% reimbursement for public transport commuting; company-funded meal vouchers; 540 € annual fitness reimbursement; 24/7 mental wellbeing support; an Employee Stock Purchase Plan with 15% discount; charitable donation matching and volunteer leave; 25 days of annual leave and extra company holidays, and Reduction of Working Time (RTT).

Take-Two Interactive Software, Inc. and its affiliates and group companies (“T2”) is proud to be an equal opportunity employer, which means we are committed to creating and celebrating diverse thoughts, cultures, and backgrounds throughout our organization. Employment at T2 is based on substantive ability, objective qualifications, and work ethic – not an individual’s race, colour, religion, sex or gender, gender identity or expression, sexual orientation, national origin or ancestry, citizenship status, physical or mental disability, pregnancy, age, marital status, or any other characteristics protected by applicable law.

Please be aware that Take-Two does not conduct job interviews or make job offers over third-party messaging apps such as Telegram, WhatsApp, or others. Take-Two also does not engage in any financial exchanges during the recruitment or onboarding process, and the Company will never ask a candidate for their personal or financial information over an app or other unofficial chat channel. Any attempt to do so may be the result of a scam or phishing exercise. Take-Two’s in-house recruitment team will only contact individuals through their official Company email addresses (i.e., via a take2games.com email domain). If you need to report an issue or otherwise have questions, please contact [email protected].

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