Office Assistant (part-time)

Vasion is looking for an Office Assistant that exemplifies our core values and wants to be part of our growing team. We are committed to making digital transformation attainable to everyone by building an affordable, integrated SaaS solution that simplifies business processes. Vasion offers a flexible working environment for our 400+ employees across the world, including at our global headquarters in St. George, Utah, or in one of our other offices in the UK, Germany, and Lehi, Utah.

Role Overview

As an Office Assistant at Vasion, you'll play a key role in creating a smooth, welcoming, and well-supported office experience for our Lehi-based employees and guests. From managing supplies and vendor coordination to helping with team lunches and in-office events, your day-to-day will help shape the atmosphere and efficiency of the office. This is a highly visible and hands-on position that requires excellent organizational skills, comfort with shifting priorities, and a proactive, service-oriented mindset. You'll be the go-to person for all things office-related and an essential contributor to maintaining a professional, friendly, and productive environment for the in-person team. If you thrive in fast-paced, people-first environments and enjoy a variety of responsibilities that keep things running behind the scenes, this role is for you.

Responsibilities

• Serve as the first point of contact for the Lehi office
• Greet guests, candidates, partners, and clients with a warm, professional welcome.
• Manage guest login system and visitor check-in process
• Act as the point of contact for building/facility needs as well as coordinate with vendors and facility management as needed
• Assist in planning, organizing, and coordinating events, conferences, and department gatherings
• Support EBC (Executive Briefing Center) program coordination
• Onboad new Lehi hires into office communication channels
• Manage break room and office supplies, ensuring the office is fully functional and accommodating for employees
• Handle various administrative tasks such as expense reports, budget tracking, and other ad hoc requests
• Act as a communication conduit for the office and foster a welcoming environment for in-office teams
• Manage office logistics to include catering (set up and clean up), stocking office supplies and pantry items, generally keeping the office space organized
• Be prepared to handle unforeseen challenges, adapt to changing priorities, and proactively find solutions to streamline processes and support efficiency
• Participate in the company safety committee
• Support employees in conference room setup and calendar scheduling for meetings, including ensuring needed technology (monitors, cables, video conferencing, whiteboards, etc.) is in place and functioning
• Perform other duties as assigned

Requirements

• 1–3 years of proven experience in office administration or a related support role (e.g., office coordination, facilities, or administrative assistant work)
• Willing to commute and work onsite in our Lehi, Utah office
• Must be able to work a schedule of Monday–Thursday, 9 AM–2 PM MT with some flexibility and changes to accommodate certain events
• Eager to learn and adopt AI-powered tools as part of a forward-thinking work environment
• Must be able to safely lift and carry equipment such as monitors, hardware, and other supplies (up to 25 lbs)
• Access and ability to use own vehicle required
• Strong organization and time management skills
• Clear and concise communication skills, both verbal and written
• General office experience with computers and G-suite
• Highly motivated with a results-oriented entrepreneurial attitude
• Exceptional follow-up skills to ensure timely and thorough communication
• Friendly, approachable, and solutions-oriented

Preferred Qualifications

• Experience working cross-functionally with multiple departments
• Experience in office coordination, hospitality, or admin support a plus
• Prior vendor management experience

Benefits

• Flexible work environment
• Competitve pay
• Training/Advancement opportunities
• 401k with company match and immediate vesting
• Financial wellness education
• Mental wellness resources

Our Core Values

Vasion looks for people who will exemplify its four core values and are driven to become:

• Action Owners, with principles drawn from Extreme Ownership by Jocko Willink and Leif Babin
• Candor Seekers, illustrated in Radical Candor by Kim Scott
• People Builders, as detailed in Leadership and Self-deception by The Arbinger Institute
• Storytellers, guided by principles from Building a StoryBrand: Clarify Your Message So Customers Will Listen by Donald Miller

More about Vasion

Visit https://www.vasion.com to learn more about Vasion.

Additional Information

Vasion is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation and other legally protected characteristics.