The Role

Our new Bucharest office will be a hub of innovation and collaboration, and we’re looking for an Office and Events Coordinator to help ensure it runs smoothly and efficiently. This role is essential to creating a productive and welcoming environment for our team and visitors.

Please note that this is an onsite role, as the responsibilities require your presence in the office.

Responsibilities

• Work with external vendors and contractors to maintain and enhance the office layout and functionality, including support IT on troubleshooting tech equipment when needed.
• Prepare the office for each workday, ensuring it’s ready to support a productive and organized environment.
• Collaborate with the Operations Manager, Team Experience team and Site Leadership to plan and execute company events, such as celebrations, team lunches, and holiday gatherings.
• Manage office operations and inventory, including supplies, snacks, appliances, and electronics, while coordinating with building management and tech support.
• Provide a warm and professional experience for all visitors, including clients, candidates, and other guests.
• Work with the Site Leadership team and HR to develop and implement office procedures, policies, and systems that ensure an inclusive, compliant, and efficient workplace.
• Support the Site Leadership team with ad hoc projects and tasks as needed.

What We're Looking For

• Relevant experience in a dynamic office environment; bonus points for experience in startups
• Familiarity with digital office tools, such as Google Workspace and Microsoft Office, Slack, Notion and Zoom
• English language proficiency is required.
• Exceptional communication and interpersonal skills, with the ability to build relationships and work effectively across diverse teams.
• Strong organizational skills, with the ability to prioritize tasks, self-manage responsibilities, and follow through on commitments.
• A passion for creating an organized, welcoming, and inclusive workplace.
• The ability to work both independently and collaboratively, as part of a team.
• A positive, resourceful attitude, with strong judgment and problem-solving abilities.
• Interest in blockchain technologies is a plus, though not required.