AI overview

Provide comprehensive administrative support while ensuring a professional and welcoming environment for visitors and staff, overseeing office organization and assisting multiple teams.

As part of our continued growth, Neo Group is recruiting on behalf of one of our local partners, leveraging our network of 1,400 talented professionals across 10+ countries. Together, we are committed to delivering innovative, data-driven solutions that empower our clients and foster professional growth within a dynamic and collaborative workplace.

Responsibilities:

Welcome and attend to all visitors in a professional and friendly manner and maintain the visitor logbook and issue visitor passes.
Ensure the reception area is clean, organized, and presentable at all times
Provide day-to-day administrative assistance to staff and management.
Prepare and organize documents, reports, and correspondence.
Support scheduling of meetings, appointments and office events.
Oversee office supplies inventory and place orders when necessary.
Coordinate maintenance of office equipment, facilities and utilities.
Liaise with vendors, service providers and building management.
Ensure the office environment is clean, safe and fully functional.
Help new employees settle in by preparing workstations and providing office orientation.
Support HR, Finance, and Operations teams with basic admin tasks when needed.
Assist with organizing team-building activities, trainings, and office events.
Manage incoming and outgoing mail, packages, and deliveries.
Run office errands when required.
Support ad-hoc tasks and projects assigned by management

Requirements

Diploma or Degree in Business Administration or related field
1–2 years of experience in office administration or front desk roles.
Excellent communication and interpersonal skills.
Strong organizational and multitasking abilities.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Professional appearance and customer-service orientation.